Guest Experience & Office Services Coordinator

OATI; BLOOMINGTON (MN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) plan

Paid time off

Health and dental insurance

Job summary

Open Access Technology International, Inc. (OATI) is seeking a Front Desk & Office Services Coordinator for our Bloomington location. This on-site role welcomes guests, employees, vendors and VIPs while ensuring smooth office operations.

Salary ranges from $42,000 to $52,000 with full benefits included. Key responsibilities include meeting room management, call handling, badge issuance, supplies, event logistics, security support and training coordination.

Qualifications

• Associate's degree preferred or equivalent experience.
• Strong attention to detail, organization, and multitasking.
• Proficiency in MS Office and professional phone etiquette.
• Ability to work independently and manage time effectively.
• Legally authorized to work in the U.S. without sponsorship now or in the future.
• Ability to lift office supplies as needed.

Responsibilities

• Manage meeting room reservations and ensure seamless event logistics.
• Answer and direct calls professionally.
• Assign badges to guests and new employees.
• Stock and manage office supplies.
• Assist the Talent Team.
• Coordinate shipments, deliveries, and vendor escorts.
• Support building security, monitor gate access, and report turnstile issues.
• Respond to alarms and document security concerns.
• Assist the Training Department with tracking registrations and participant lists.
• Send customer notifications via Outlook (reminders, confirmations, follow-ups).
• Ensure meeting areas remain clean, organized, and event-ready.
• Oversee event setup, ensuring a seamless experience for VIP guests.
• Coordinate food orders for internal and external events, managing vendor and catering logistics, preparing requisition form.
• Maintain detailed documentation of training attendance and scheduling.

Skills

Detail-oriented

Organized

Multitasking

Education

Associate's degree (preferred) or equivalent experience

Tools

MS Office

Job description

Open Access Technology International, Inc. (OATI) is seeking a Front Desk & Office Services Coordinator for our Bloomington location. This on-site role welcomes guests, employees, vendors and VIPs while ensuring smooth office operations.

Salary ranges from $42,000 to $52,000 with full benefits included. Key responsibilities include meeting room management, call handling, badge issuance, supplies, event logistics, security support and training coordination.