Guest Experience Coordinator (Receptionist)

Aeg-Worldwide; Saratoga (CA); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

ACA benefits eligibility

Job summary

AEG is seeking a Receptionist to oversee front desk administration, greet guests, answer the main line, and support vendor coordination at our California location. The role emphasizes professional communication, timely task execution, and a welcoming environment for visitors.

Responsibilities include mail handling, supply management, and assisting with internal communications and booking procedures. A friendly, calm demeanor and strong interpersonal skills are essential for success in this

Qualifications

• High School Diploma or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong phone and front desk skills.
• Excellent written and verbal communication.
• Ability to work with various personalities and handle multiple tasks.

Responsibilities

• Answer incoming calls on the main line and direct to the appropriate contact or voicemail.
• Greet visitors, notify contacts, and escort visitors as needed; process mail and packages.
• Order and maintain office and kitchen supplies; coordinate vendor services for equipment.
• Assist with internal communications and show-related administrative tasks.
• Coordinate vendor pickups/drop-offs (FedEx/UPS/USPS) and process related paperwork.
• Assist with expense reports and marketing materials as needed.
• Support booking procedures and respond to inquiries via social media and the website.

Education

High School Diploma or equivalent

Phone etiquette

Customer service

Interpersonal skills

Written and verbal communication

Ability to handle multiple tasks

Experience in front office operations

Tools

Microsoft Office Suite

Job description

AEG is seeking a Receptionist to oversee front desk administration, greet guests, answer the main line, and support vendor coordination at our California location. The role emphasizes professional communication, timely task execution, and a welcoming environment for visitors.

Responsibilities include mail handling, supply management, and assisting with internal communications and booking procedures. A friendly, calm demeanor and strong interpersonal skills are essential for success in this