Front Desk & Guest Experience Coordinator Live Entertainment

AEG; Saratoga (CA); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

Benefits eligible (part-time)

Job summary

AEG in Saratoga, CA is seeking a Receptionist to oversee front desk administration. You will answer the main phone line, greet visitors, and support office operations, from ordering supplies to coordinating vendor pickups.

This part-time role emphasizes strong phone and interpersonal skills, proficiency with Microsoft Office, and the ability to manage multiple tasks with a friendly, calm demeanor in a busy entertainment environment.

Qualifications

• High School Diploma or its equivalency.
• 0-2 years of related work experience.
• Friendly, calm, and outgoing demeanor.
• Experience in front office operations.
• Strong written and verbal communication skills.

Responsibilities

• Answer all incoming calls on the main system and direct to the appropriate contact or voicemail.
• Greet visitors, notify contacts, and escort to destinations; manage mail and packages.
• Order and maintain office supplies; coordinate vendor service for equipment.
• Assist with internal communications for Mountain Winery team and show-related tasks.
• Coordinate vendor pickups/drop-offs (FedEx/UPS/USPS).
• Assist with expense reports and marketing materials as needed.
• Assist with bookings and artist-related arrangements and inquiries via social channels.

Skills

Phone skills

Interpersonal skills

Time management

Communication skills

Education

High School Diploma

Tools

Microsoft Office

Job description

AEG in Saratoga, CA is seeking a Receptionist to oversee front desk administration. You will answer the main phone line, greet visitors, and support office operations, from ordering supplies to coordinating vendor pickups.

This part-time role emphasizes strong phone and interpersonal skills, proficiency with Microsoft Office, and the ability to manage multiple tasks with a friendly, calm demeanor in a busy entertainment environment.