Growth‑Oriented Office Admin & Operations Coordinator

Voda Cleaning & Restoration; Cave Creek (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Generous PTO

Opportunities for growth

Job summary

Voda Cleaning & Restoration of Greater Phoenix is seeking a dependable Office Administrator and Operations Coordinator to support customers, technicians, and daily operations. This role combines customer communication, scheduling, and recordkeeping in a busy, office-based setting.

You will help manage calendars, confirm appointments, process inquiries, and assist with invoicing and reporting while visiting job sites occasionally.

Qualifications

• Administrative, customer service, scheduling, dispatching, or office experience.
• Strong communication and organizational skills.
• Professional phone and customer service presence.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proficient with email, Microsoft Office, Word, Excel, and web-based systems.
• Dependable, detail-oriented, and able to work independently.
• Valid driver’s license and reliable transportation.
• Occasionally visiting residential, commercial, and restoration job sites.
• Experience in cleaning/restoration/home services or related field is preferred.

Responsibilities

• Answer calls, texts, emails, and customer inquiries.
• Schedule and confirm appointments.
• Enter and maintain accurate customer and job information.
• Coordinate schedules and updates with technicians and management.
• Follow up on leads, estimates, payments, and questions.
• Assist with invoicing, reporting, files, and office organization.
• Support emergency restoration calls and customer communication.
• Maintain an organized calendar and efficient workflow.
• Complete local site visits for documentation or support.
• Represent Voda professionally with customers, vendors, and team members.

Job description

Voda Cleaning & Restoration of Greater Phoenix is seeking a dependable Office Administrator and Operations Coordinator to support customers, technicians, and daily operations. This role combines customer communication, scheduling, and recordkeeping in a busy, office-based setting.

You will help manage calendars, confirm appointments, process inquiries, and assist with invoicing and reporting while visiting job sites occasionally.