Payroll & Accounting Specialist — QuickBooks Pro

Walrath Recruiting, Inc.; Latham (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Walrath Recruiting, Inc. is seeking a diligent accounting/office administrator to handle AP/AR, payroll, invoicing, and general ledger tasks using QuickBooks in a New York setting. The role emphasizes accuracy and timely reporting.

You will process certified payroll, labor allocations, and union remittances, while tracking job costs and labor hours, and supporting project reporting. Office duties include purchasing, fleet records, and general administrative support.

Qualifications

• 1–2 years of accounting or office administration experience.
• Associate's or Bachelor's degree in Business, Accounting, or a related field preferred.
• Experience with QuickBooks and Microsoft Excel.
• Knowledge of accounts payable, accounts receivable, payroll, and financial reporting.

Responsibilities

• Manage accounts payable, accounts receivable, invoicing, collections, journal entries, and general ledger activities using QuickBooks.
• Process payroll, certified payroll, labor allocations, union remittances, and monthly payment applications.
• Track job costs and labor hours, prepare purchase orders, and support project reporting.
• Order office supplies, maintain vehicle fleet records, and provide general office support.
• Perform other duties as assigned.

Skills

Accounting experience

Education

Accounting degree

Tools

QuickBooks

Microsoft Excel

Job description

Walrath Recruiting, Inc. is seeking a diligent accounting/office administrator to handle AP/AR, payroll, invoicing, and general ledger tasks using QuickBooks in a New York setting. The role emphasizes accuracy and timely reporting.

You will process certified payroll, labor allocations, and union remittances, while tracking job costs and labor hours, and supporting project reporting. Office duties include purchasing, fleet records, and general administrative support.