AEC Project Administrator - Growth & Impact

apexcompanies; Quincy (MA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Company-subsidized medical and dental

Company-paid life and disability

401k match

Tuition assistance

Cross-training opportunities

Performance-based bonuses

Job summary

Apex Companies is hiring a Project Administrator to support Project Managers and technical teams in our Quincy or Woburn, MA offices. The role focuses on contract administration, project setup, scheduling, and documentation in a fast-paced environment.

Requirements include 3+ years in admin/project coordination, a related degree, and strong MS Office/SharePoint proficiency. Hybrid work and competitive bonuses are available; sponsorship is not offered.

Qualifications

• 3+ years of experience in an administrative support or project coordination role.
• Associate's or Bachelor's degree in Business Administration, Project Management, Engineering, Environmental Science, or related field is preferred.
• Prior AEC industry experience is preferred.
• Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work both independently and collaboratively.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents and compliance requirements.
• Support project setup in internal systems with budgets, billing rates, task codes, and contractual obligations.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, and QA/QC forms in SharePoint or designated systems.
• Track project progress, deliverable status, risks, and issues; assist with status reports.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Time management

Independent work

Team collaboration

Education

Associate or Bachelor's degree

Tools

MS Office 365

SharePoint

Teams

Job description

Apex Companies is hiring a Project Administrator to support Project Managers and technical teams in our Quincy or Woburn, MA offices. The role focuses on contract administration, project setup, scheduling, and documentation in a fast-paced environment.

Requirements include 3+ years in admin/project coordination, a related degree, and strong MS Office/SharePoint proficiency. Hybrid work and competitive bonuses are available; sponsorship is not offered.