Groups Travel Advisor - Tropics

Ultimate Jet Vacations; Miami (FL); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Ultimate Jet Vacations in Miami, FL is seeking an experienced Groups Travel Advisor to build and grow the Groups division within our B2B reservations arm. The role focuses on establishing scalable processes, defining workflows, and driving group travel sales.

The ideal candidate has 3–5 years in group travel sales, a deep understanding of the luxury travel market, and a proven track record in handling group bookings, contracts, and client relationships.

Qualifications

• 3–5 years in group travel sales within the B2B travel industry.
• Strong understanding of the luxury travel market.
• Proven track record of selling and managing group travel bookings.
• Excellent communication and interpersonal skills.
• Self-starter with ability to build from the ground up and work with minimal direction.

Responsibilities

• Develop the Groups Division: build the framework, define systems, processes, sales strategies, and workflows.
• Lead sales: act as the primary advisor for group travel with inquiries, proposals, and bookings from B2B clients.
• Negotiate contracts and rates: review supplier contracts, net rates, and group concessions for profitability.
• Manage groups: quote, sell, coordinate rooming lists, and execute travel arrangements.
• Collaborate with tech: identify and fix system gaps to streamline group bookings.

Skills

Group sales

B2B travel

Client relationships

Cross-functional

Problem solving

Job description

Who is UJV?

Planning and managing a 5-star vacation from scratch requires expertise, cleverness, and a genuine passion for detail. That's what UJV is all about. UJV is a service-driven team of experts that work behind the scenes, engineering luxury travel experiences for advisors globally, so they can grow their business and fully satisfy their exclusive clients.

We are the luxury travel advisor’s right hand. How?

• UJV is a team of travel experts that advises and supports luxury travel advisors worldwide.
• We work behind the scenes as allies of top luxury travel advisors, to offer a 5 Star experience for their clients.
• We offer travel advisors the knowledge and tools needed to grow their business and better serve their exclusive clients.
• We offer an experience-centered service based on passion, expertise, integrity
• and attention to detail.
• We are willing to do the hard work in order to see our clients shine.

Role Mission

We’re looking for an experienced and motivated Groups Travel Advisor to build and grow the Groups division at Ultimate Jet Vacations (UJV). This is a hands‑on sales role focused on establishing the processes and structure for a successful Groups business within our B2B reservations division. The ideal candidate will have a strong background in selling group travel and a deep understanding of the B2B travel agency landscape.

This is a ground‑floor opportunity to shape the future of our Groups business. You’ll work closely with our tech team to refine systems, identify and resolve operational challenges, and create a streamlined, scalable process for group sales.

What You’ll Do:

• Develop the Groups Division: Build the framework for UJV’s Groups division, including defining systems and processes, sales strategies, and operational workflows.
• Sales Execution: Act as the primary sales advisor for group travel, handling inquiries, proposals, and bookings from B2B clients.
• Contract and Rate Management: Review and negotiate supplier contracts, net rates, and group concessions to ensure maximum profitability and competitive offerings.
• Group Management: Oversee the full group movement from request to travel, including quoting, sale, rooming list coordination, and final travel execution.
• Tech Collaboration: Work with the tech team to identify and fix system gaps or inefficiencies to create a seamless booking process for group travel.
• Client Management: Build and maintain strong relationships with travel advisors and industry partners to drive repeat and referral business.
• Process Improvement: Continuously assess and refine sales and operational strategies to improve efficiency and client satisfaction.
• Market Insight: Stay ahead of industry trends and competitive offerings to position UJV’s Groups division as a market leader.

What We’re Looking For:

• Experience: Minimum of 3–5 years in group travel sales within the B2B travel industry.
• Industry Knowledge: Strong understanding of the luxury travel market and B2B agency dynamics.
• Sales Skills: Proven track record of successfully selling and managing group travel bookings.
• Problem Solver: Comfortable identifying operational challenges and working cross‑functionally to resolve them.
• Self‑Starter: Highly motivated and capable of building something from the ground up with minimal direction.
• Communication: Strong interpersonal skills and the ability to build trusted relationships with clients and internal teams.

Why Join Us:

• Opportunity to create and grow a new division within a well‑established luxury travel company.
• Direct impact on shaping the strategy and future of UJV’s Groups business.
• Potential to grow into a Sales Manager role as the division expands.
• Work in a dynamic, fast‑paced environment with a passionate team of luxury travel experts.