Groups Sales Manager

Granlibakken Tahoe; Tahoe City (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Bonus Program

Paid Vacation

Profit Sharing

Pool, Gym & Recreation Use

Employee Lodging Rates

Friends and Family Rates

Employee Food Discounts

Gold Pass for California Ski Resorts

Job summary

Granlibakken Tahoe seeks a Groups Sales Manager to lead the sales and execution of group business including conferences, retreats, meetings and weddings. You will coordinate inquiries, site visits, proposals and on-site planning while serving as the primary liaison among departments to ensure exceptional guest experiences.

You will also manage contracts, deposits, room blocks and final invoices, and you will stay engaged with planning teams to anticipate needs and resolve issues during events.

Qualifications

• Minimum one-year hospitality or group sales or event experience.
• Excellent guest service and communication in English skills required.
• Intermediate to advanced computer and typing skills required.
• Bachelor’s degree in Hospitality preferred.

Responsibilities

• Manage sales and execution of group business at Granlibakken Tahoe for conferences, retreats, meetings, weddings and other events.
• Coordinate inquiries, site visits, proposals, planning and on-site coordination; act as group customer advocate and liaison to internal departments.
• Serve as liaison between customer, experience management and fulfillment teams, ensuring smooth delivery and positive experiences.
• Use software to generate documents: room blocks, contracts, rate selection, banquet orders, invoices, reports and logs.
• Advise customers on task status and coordinate changes as needed.
• Attend site visits and planning meetings; collaborate with customer planning teams to resolve issues.
• Proactively resolve space, lodging or setup issues and ensure AV, lighting, temperature and furniture meet expectations.
• Maintain local area knowledge to offer add-on experiences and ensure guest satisfaction.

Skills

Guest service

Communication

Computer skills

Typing skills

Education

Bachelor’s degree in Hospitality

Job description

Job Summary

This position will manage the sales and execution of all aspects of group business at our resort (conferences; retreats; meetings; weddings; family reunions; banquets), including customer relationship development, inquiries/leads, site-visits, proposals, planning, day-to-day on-site coordination and exit/rebook strategies. You will also serve as group customer advocate and liaison to all internal operational departments.

Responsibilities

• Proactively work from inbound or outbound inquiry/communication with customer, build relationships, establish needs, profile groups, reference calendars for dates and update, ensure lodging availability, select and have rates approved, create contracts and get them signed, set and collect deposits, detail and get sign off on Banquet Event Orders, create and get sign off on diagrams, issue rooming lists or create individual pay registrations (as applicable), collect second deposits. Then reconcile and issue final invoice and collect payment.

• Serve as liaison between the customer, customer experience management team, customer experience fulfillment team, customer experience facilities/venues team and other related teams.

• Assist with coordination of all customer group plans and related catering needs with all required teams. Ensure on-site delivery of resort products and services according to customer group plans resulting in a positive customer experience.

• Utilize relevant software for timely generation of necessary program documents to include but not limited to create, update and edit room blocks, contracts, select the most appropriate room rates, Banquet Event Orders, final invoices, post customer group reports and survey and change logs.

• Advise customer on current status of their group’s tasks, including items pending and action items. Coordinate any changes necessary.

• Maintain program knowledge by attending planning meetings, conference calls, reviewing customer group files and banquet event orders prior to guest arrival. Partner with customer’s group planning team to ensure issues are identified and resolved.

• Attend site and planning visits, welcome receptions, pre-con and post-con meetings, and any internal meetings related to security, parking or production. Attendance is in person.

• Proactively resolve potential meeting space set up or lodging room issues. Utilize available resources to meet customer requests or resolve customer issues. Ensure that meeting room requirements such as lighting, temperature, AV equipment, and furniture set ups meet customer expectations.

• Maintain current knowledge of local area, attractions and events, to offer as add-on sale experiences.

• Perform other duties as assigned.

Working Conditions

• Ability to walk at least 5 miles per work day, including stairs and uneven and icy ground

• Ability to carry loads of 25 pounds between venues and buildings

• Ability to change work days and times based on group activity at the resort

Qualifications

Experience: Minimum one-year hospitality or group sales or event experience preferred.

Excellent guest service and communication in English skills required.

Intermediate to advanced computer and typing skills required.

Experience: Previous guest service and group sales experience preferred, but not essential.

Education: Bachelor’s degree in Hospitality preferred.

Pay Scale

$24.00 - 26.00 per hour - Groups Sales Managers earn a base hourly wage and have a commission agreement.

Benefits

Insurance - Health, Dental & Life (Full-Time only)

Bonus Program

Paid Vacation (Full-Time only)

Profit Sharing Plan (Full-Time only)

Pool, Gym & Recreation Use

Employee Meeting Space Rental Discounts

Employee Lodging Rates and Friends and Family Rates

Employee Food Discounts

Shared Gold Pass for California Ski Resorts

About Us

Granlibakken Tahoe is an ideal setting for both work and play. The privately-owned 74-acre resort features a number of conference and meeting spaces, hosts weddings, and offers visitors to North Lake Tahoe year-round lodging, amenities and activities for people to connect and collaborate with intention. Conveniently located in Tahoe City, yet secluded and peaceful, Granlibakken offers employees an opportunity to gain valuable skills while creating an authentic mountain retreat experience for travelers and groups alike.