Group Sales Coordinator - Mar Monte Hotel Santa Barbara, CA

Hotel Equities; Santa Barbara (CA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Team culture

Vacation & Holiday Pay

Same-day pay

Employee assistance program

Reduced room rates

401(k)

Life insurance

Parental leave

Referral program

Job summary

Hotel Equities is seeking a Group Sales Coordinator for the Mar Monte Hotel in Santa Barbara, CA. You will assist the sales team with contracts, proposals, and client communications while supporting front desk operations to ensure guest satisfaction.

The role involves coordinating group room bookings, events, and related services, plus preparing sales materials and reports. A strong candidate will have MS Office skills, hospitality experience, and a customer-focused approach.

Qualifications

• High School diploma or equivalent required.
• Experience with major hotel brands (Marriott, Hilton, IHG, Wyndham or Hyatt) preferred.
• Proficient in MS Word, Excel and PowerPoint; strong grammar and comms.
• Able to sit/stand for long periods and multi-task in a front-desk setting.

Responsibilities

• Assist sales managers and front desk in contracting, proposals and correspondence.
• Support sales efforts in soliciting new business and selling guestrooms and meeting space.
• Coordinate and manage group room reservations, events, and related equipment and F&B details.
• Prepare and send direct mail, sales packets and collateral; route BEOs to departments.

Skills

Customer service

Organization & detail oriented

English communication

Typing 50 wpm

Education

High School diploma / Secondary qualification or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Group Sales Coordinator - Mar Monte Hotel Santa Barbara, CA

Hotel Equities Santa Barbara, California, United States

About this position

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Group Sales Coordinator for the Mar Monte Hotel in Santa Barbara, CA.

Job Purpose:

Assist sales managers and front desk in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Provide support to the sales team in executing contracts, proposals, and correspondence
• Assist with sales efforts in soliciting new business and in selling guestrooms, meeting space
• Assist as needed with hotel and sales related functions, parties and blitzes
• Oversee and create social networking sites
• Prepare and send out direct mail projects, sales packets and collateral
• Provide assistance to the Director and/or Manger of Sales and Marketing
• Effectively communicate and coordinate the guest’s request with other departments
• Answer and Respond to incoming telephone calls
• Oversee office equipment maintenance
• Responsible for managing all meeting room reservations and coordinating details with other departments including group agreements and set-up of meeting room.
• Coordinate and ensure the delivery of requested equipment and/or food for meeting rooms and special events
• Type Banquet Event Orders (BEO’s), route event orders to proper departments
• Maintain the filing system
• Maintain the trace System
• Set up new files as neededMaintain weekly Reader file
• Responsible for spelling accuracy and professional appearance of correspondence
• Inventory and maintain office supplies
• Produce weekly productivity reports for sales meetings
• May be asked to take accurate minutes of all sales meetings
• Perform site inspections when no sales manager is available
• Provide assistance to group leaders when necessary
• Responsible for timely completion of monthly group status report
• Perform other duties as assigned
• Take every opportunity to amaze the guests
• Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.

Qualifications and Requirements:

High School diploma /Secondary qualification or equivalent.

Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.

This job requires the ability to perform the following:

• Proficient in Microsoft Word, Excel and PowerPoint
• Available to meet Guests and assist with welcome/check-in which may include week-ends
• Basic administrative knowledge such as business letters and telephone etiquette
• Extremely well organized and detail oriented.
• Ability to read, write and speak English, with excellent grammar and communication skills (written and verbal)
• Positive interaction with colleagues and guests.
• Excellent customer service skills are required.
• Self-motivated and ability to work with minimal supervision.
• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis
• Must be able to lift up to 15 lbs occasionally
• Requires grasping, writing, standing, vending, repetitive motions, climbing, listening and hearing ability and visual acuity
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception
• Requires manual dexterity to use and operate all necessary equipment
• Must have finger dexterity to be able to operate office equipment including computers, fax machines, copiers, printers and calculators. Must be able to type 50 wpm.

Other:

• Being passionate about people and service.
• Strong communication skills are essential when interacting with guests and employees.
• Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
• Basic math skills are used frequently when handling cash or credit.
• Problem-solving, reasoning, motivating, and training abilities are often used.
• Have the ability to work a flexible schedule including nights, weekends and/or holidays.

Amazing Benefits At A Glance:

• Team Driven and Values Based Culture
• Vacation & Holiday Pay
• Same-day pay available
• Employee Assistance Program
• Reduced Room Rates throughout the portfolio
• Third Party Perks (Movie Tickets, Attractions, Other)
• 401(k)
• Employee assistance program
• Flexible spending account
• Life insurance
• Parental leave
• Referral program

Salary Information

$25 - $26Hourly Wage

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