Group Project Manager

BNAUS BBDO USA LLC; United States; On-site; USD 70,000 - 110,000; Full time

Job summary

WEST BBDO is seeking a highly organized Group Project Manager to support executives and operations. You will manage calendars, coordinate domestic and international travel, and handle expense reporting in a fast-paced, collaborative environment.

This role emphasizes proactive problem solving, strong communication, and discreet handling of confidential information across teams and client partners. Join us to help keep projects on track.

Qualifications

• 2+ years of administrative, executive support, or office coordination experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and other business productivity tools.

Responsibilities

• Executive Support: Manage complex calendars, coordinate travel, process expense reports, and support general operations.
• Communication and Information Management: Act as professional point of contact, facilitate information flow, maintain records.
• Meeting and Event Coordination: Schedule meetings, arrange video conferences, prepare materials, track follow-ups.

Skills

Executive support

Administrative coordination

Time management

Communication skills

Discretion

Problem solving

Tools

Microsoft Office

Microsoft Teams

Zoom

Job description

Agency: BBDO Job Function: Projects and Performance Improvement Job Subfunction: Business Performance and Process Improvement Job Description: At WEST BBDO we do big things. Come up with the biggest ideas. And here’s the thing about getting to big ideas: They require a broad perspective. As the only agency rooted in LA, SF, and TX we’re built of powerfully different traits and perspectives, born to push every idea to its biggest place. We're looking for a highly organized, proactive, and resourceful Group Project Manager who thrives in a fast-paced environment and enjoys supporting both people and operations. This role is ideal for someone who takes initiative, builds strong relationships, and enjoys finding solutions to keep teams running smoothly.

Core Responsibilities

• Executive Support
  • Manage complex calendars, including scheduling internal meetings, client meetings, and personal appointments.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
  • Process and submit expense reports, invoices, and timesheets accurately and on time.
  • Support day-to-day administrative operations and special projects as needed.
• Communication and Information Management
  • Serve as a professional point of contact for internal teams, clients, and external business partners.
  • Facilitate the timely and accurate flow of information across stakeholders.
  • Maintain organized records, documents, and communication materials.
• Meeting and Event Coordination
  • Coordinate meeting logistics, including conference room bookings, video conferencing, technology setup, agendas, and presentation materials.
  • Prepare meeting materials and track follow-up actions to ensure successful execution.

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together.

Qualifications

• 2+ years of administrative, executive support, or office coordination experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and other business productivity tools.

Join us—we look forward to getting to know you.

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Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers: It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

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