Group Project Manager

Adelphi Group; Dallas (TX); In loco; USD 70.000 - 100.000; Tempo pieno

Descrizione del lavoro

WEST BBDO is seeking a highly organized Group Project Manager to support executives and operations in a fast-paced environment. The role focuses on calendar management, travel coordination, expense processing, and clear communication with internal teams, clients, and partners.

Responsibilities include coordinating meetings, travel, and event logistics, while maintaining organized records and materials. Omnicom policy requires in-office work three days per week with potential increases, and the

Competenze

• 2+ years of administrative, executive support, or office coordination experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and other business productivity tools.

Mansioni

• Manage complex calendars for internal meetings, client meetings, and personal appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Process and submit expense reports, invoices, and timesheets accurately and on time.
• Support day-to-day administrative operations and special projects as needed.
• Coordinate meeting logistics and prepare materials for meetings.

Conoscenze

Calendar management

Travel coordination

Expense reporting

Communication skills

Discretion

Multitasking

MS Office

Strumenti

Microsoft Teams

Zoom

Descrizione del lavoro

Agency:

BBDO

Job Function:

Projects and Performance Improvement

Job Subfunction:

Business Performance and Process Improvement

Job Description:

At WEST BBDO we do big things. Come up with the biggest ideas. And here’s the thing about getting to big ideas: They require a broad perspective. As the only agency rooted in LA, SF, and TX we’re built of powerfully different traits and perspectives, born to push every idea to its biggest place.

We’re looking for a highly organized, proactive, and resourceful Group Project Manager who thrives in a fast-paced environment and enjoys supporting both people and operations. This role is ideal for someone who takes initiative, builds strong relationships, and enjoys finding solutions to keep teams running smoothly.

Core Responsibilities

Executive Support

• Manage complex calendars, including scheduling internal meetings, client meetings, and personal appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Process and submit expense reports, invoices, and timesheets accurately and on time.
• Support day-to-day administrative operations and special projects as needed.

Communication and Information Management

• Serve as a professional point of contact for internal teams, clients, and external business partners.
• Facilitate the timely and accurate flow of information across stakeholders.
• Maintain organized records, documents, and communication materials.

Meeting and Event Coordination

• Coordinate meeting logistics, including conference room bookings, video conferencing, technology setup, agendas, and presentation materials.
• Prepare meeting materials and track follow-up actions to ensure successful execution.

Qualifications

• 2+ years of administrative, executive support, or office coordination experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and other business productivity tools.
  

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.