Group Fleet Administrator

Adler & Allan; United States; Híbrido; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

Adler & Allan seeks an organized administrative support specialist for the busy fleet department. This homebased role requires occasional Rainham office visits. Typical hours are 8:30am–5:00pm, Monday to Friday, with a 60-minute lunch.

You will data-enter fleet documents into Fleetwave, maintain vehicle compliance, assist monthly reports, and handle invoices. Strong Excel skills and clear communication are essential to succeed.

Formación

• Data entry of fleet documentation onto Fleetwave vehicle database.
• Administration of Fleetwave database to ensure vehicle compliance.
• Excellent administration skills and ability to work in a busy environment.
• Proficient in Excel, including Pivot Tables and VLOOKUP.
• Strong report writing and data monitoring/analytical skills.
• Ability to work independently with minimal supervision.
• Excellent communication skills, written and verbal.

Responsabilidades

• Provide full administrative support to the fleet department.
• Data entry of fleet documents into Fleetwave.
• Maintain Fleetwave data for vehicle compliance.
• Assist with monthly reports.
• Process invoices and file paperwork to head office.
• Handle emails and phone queries.
• Monitor vehicle hire/lease accounts.
• Manage tracking systems and online vehicle taxation.
• Book MOT/ADR and check driving licences.
• Order fuel cards and manage Bridgestone Tyre accounts.

Conocimientos

Data entry

Fleet documentation

Fleetwave

Excel

Pivot tables

VLOOKUP

Report writing

Data analysis

Communication

Independent work

Herramientas

Fleetwave

Microsoft Office

Descripción del empleo

To provide dedicated, effective administrative support to the busy fleet department. To collect, collate and record all fleet related documents and invoices. Hours of work Usual hours of work are 8:30am to 5:00pm Monday to Friday with a 60 minute unpaid break for lunch. Although the role is homebased, some attendance to the Rainham office / Fleet Department will be required. The post holder will be required to dedicate sufficient time to ensure all tasks are completed to a high standard and may be required to work outside of contractual hours.

Key tasks and responsibilities:

• To provide the fleet department with full administrative support including but not limited to
• Data entry of fleet documentation onto Fleetwave vehicle database
• Administration of Fleetwave database to ensure vehicle compliance
• Assist with formulation of monthly reports
• Filing paperwork and forwarding invoices to head office in a timely manner
• Ad hoc email and phone queries.
• Monitoring of vehicle hire/lease accounts
• Tracking system management
• Online vehicle taxation
• MOT/ADR bookings
• Processing driving Licence checks and maintaining company account
• Ordering fuel cards and maintaining account
• Management of Bridgestone Tyre account
• Excellent administration skills.
• Previous experience of a busy, fast paced Fleet office environment will be a distinct advantage to the post holder.
• Excellent communication skills; written and verbal.
• Report writing skills, using Microsoft applications.
• Excel knowledge Pivot Tables and V lookup
• Data monitoring and analytical skills.
• Proven ability to operate independently with minimum supervision.