Group Event Logistics Coordinator

THEODORE ROOSEVELT MEDORA FOUNDATION; Medora (ND); On-site; USD 42,000 - 64,000; Full time

Job summary

THEODORE ROOSEVELT MEDORA FOUNDATION seeks a Group Event Services Coordinator to manage planning, logistics, and execution of diverse group events. You will coordinate vendors, communicate with clients, and support the Hospitality team to ensure seamless event delivery.

Role involves budgeting, on-site coordination, and creating event documentation, with regular Monday–Friday hours in an office setting and occasional after-hours during events.

Qualifications

• Organizational and communication skills are essential.
• Experience in event coordination or planning preferred.
• Proficiency with MS Office and event tools is expected.

Responsibilities

• Coordinate all aspects of events from planning to execution, including venue, catering, AV, and attendee accommodations.
• Manage event orders, bookings records, payments, and documentation; process invoices and tip sheets within 3–5 business days.
• Serve as onsite contact for outside vendors and ensure compliance with safety and health regulations.
• Maintain master event calendar and distribute it in a timely manner; create and distribute banquet event orders.
• Support budget tracking and expense management per group contracts; assist with on-site operations during events.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Teamwork

Event Planning Experience

Software Proficiency

Education

Bachelor’s degree in Business Administration, Hospitality Management, or Communications (preferred)

High school diploma (required)

Tools

Microsoft Office Suite

Event Management Software

Job description

THEODORE ROOSEVELT MEDORA FOUNDATION seeks a Group Event Services Coordinator to manage planning, logistics, and execution of diverse group events. You will coordinate vendors, communicate with clients, and support the Hospitality team to ensure seamless event delivery.

Role involves budgeting, on-site coordination, and creating event documentation, with regular Monday–Friday hours in an office setting and occasional after-hours during events.