Group Event Coordinator - Logistics & Vendor Lead

Medora; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Medora is seeking a Group Event Services Coordinator to provide comprehensive administrative and logistical support for events, coordinating vendors and communications with Sales Representatives to execute contracts and collaborate with the TRMF Hospitality team.

The role includes planning, logistics, budgeting, and on-site support for corporate retreats, weddings, conferences and more. Evening/weekend availability and a high school diploma are required; an advanced degree is preferred.

Qualifications

• Knowledge of Group Markets, Food and Beverage, Lodging and/or hospitality industry.
• High school diploma required; bachelor’s degree in business administration, hospitality management, and communications or related field preferred.
• Minimum of three years’ experience in a clerical or administrative position.

Responsibilities

• Coordinate all aspects of the event from planning, logistics, and execution.
• Plan and facilitate weekly catering meetings with the Hospitality team.
• Manage event orders, bookings, payments, and event documentation.
• Process invoices and tip sheets within 3–5 business days.
• Coordinate with Hospitality Team for services like catering and decorations.
• Serve as onsite contact for outside vendors and ensure safety/regulatory requirements.
• Maintain current lists of venues, services, and pricing for sales support.
• Act as primary contact for booked events and manage event-related correspondence.
• Create and distribute banquet events orders and maintain master event calendar.
• Track expenses and assist with budgets outlined in group contracts.
• Provide on-site support during events and handle issues as needed.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Teamwork

Event Planning Experience

Software Proficiency

Education

High school diploma

Bachelor’s degree in Business Administration

Bachelor’s degree in Hospitality Management

Bachelor’s degree in Communications

3+ years clerical experience

Job description

Medora is seeking a Group Event Services Coordinator to provide comprehensive administrative and logistical support for events, coordinating vendors and communications with Sales Representatives to execute contracts and collaborate with the TRMF Hospitality team.

The role includes planning, logistics, budgeting, and on-site support for corporate retreats, weddings, conferences and more. Evening/weekend availability and a high school diploma are required; an advanced degree is preferred.