Greenhouse Inventory & Operations Coordinator

Smith Gardens, Inc; Marysville (WA); On-site; USD 3,168,000 - 3,523,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401K with employer match

Paid holidays

Profit sharing

Employee plant discount

PTO volunteering

Employee Assistance Program

Wellness program

Employee events

Job summary

Smith Gardens, Inc. is seeking an organized Inventory Coordinator to manage plant and contract-product inventory using Sage GV. Responsibility includes daily stock adjustments, cycle counts, and maintaining data accuracy across systems.

You will collaborate with the Inventory Manager, support shipping and admin tasks, and help coordinate year-end inventories. Prior greenhouse experience and plant knowledge are preferred; English proficiency and MS Office skills are essential.

Qualifications

• Proficient in reading, writing, and communicating effectively in English.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong communication skills with the ability to convey information clearly and efficiently.
• Highly organized with excellent time management skills and the ability to prioritize multiple projects effectively.
• Prior experience in a greenhouse or nursery environment is preferred.
• Basic plant knowledge is preferred.

Responsibilities

• Count inventory and ensure accuracy in Sage GV.
• Evaluate inventory daily and adjust inventory ready dates in Sage GV based on sales demand, specification changes, and plant readiness.
• Perform daily inventory adjustments as directed.
• Maintain accurate plant inventory levels in collaboration with the Inventory Manager.
• Ensure Sage GV inventory data remains accurate (current and future).
• Perform weekly cycle counts, comparing physical counts to system records, and analyze any discrepancies found.
• Act as the primary contact for coordinating and receiving contract-product.
• Monitor orders using committed items reports and ensure the selecting master is accurate for next day pulls.
• Assist in maintaining and updating the contract-grown spreadsheet.
• Create and distribute the weekly Inventory by Location Report for selecting section growers and spray technicians.
• Track and verify dump records by entering and auditing dump reports.
• Audit transplant records as needed.
• Assist with coordinating end-of-year inventory audits.
• Update the corporate sales PUSH/FOCUS LIST regularly.
• Analyze and communicate which crops are saleable to the relevant teams.
• Meet deadlines related to customer PO processes.
• Evaluate plant quality and communicate any issues to the growing team.
• Ensure crops remain properly identified with T Tags and Flags.
• Support the shipping department supervisor with crop-related issues during shipping.
• Monitor and oversee online crop readiness by managing digital tools and platforms to track crop growth stages.
• Assist with various administrative duties, including front desk and HR tasks, as needed.

Skills

English proficiency

MS Office

Strong communication

Time management

Team oriented

Greenhouse experience

Plant knowledge

Tools

Sage GV

Job description

Smith Gardens, Inc. is seeking an organized Inventory Coordinator to manage plant and contract-product inventory using Sage GV. Responsibility includes daily stock adjustments, cycle counts, and maintaining data accuracy across systems.

You will collaborate with the Inventory Manager, support shipping and admin tasks, and help coordinate year-end inventories. Prior greenhouse experience and plant knowledge are preferred; English proficiency and MS Office skills are essential.