Inventory Coordinator

Smith Gardens Inc.; Marysville, Northern (WA, KY); Hybrid; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical/Dental/Vision

HSA contributions

401K with match

Paid holidays

Profit sharing

Discount program

Volunteer PTO

Employee Assistance Program

Wellness program

Team events

Job summary

Smith Gardens, located in Marysville, WA, is seeking an Inventory Coordinator to monitor crop inventory and maintain Sage GV accuracy. You will perform cycle counts, manage schedule readiness, and collaborate with the Inventory Manager on plant stock levels.

The role requires attention to detail, strong organization, and experience in greenhouse environments. This full-time position includes benefits and a path for growth within the company.

Qualifications

• Proficient in reading, writing, and communicating effectively in English.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong communication skills with the ability to convey information clearly and efficiently.
• Highly organized with excellent time management skills and the ability to prioritize multiple projects effectively.
• Prior experience in a greenhouse or nursery environment is preferred.
• Basic plant knowledge is preferred.

Responsibilities

• Count inventory and ensure accuracy in Sage GV.
• Evaluate inventory daily and adjust inventory ready dates in Sage GV based on sales demand, specification changes, and plant readiness.
• Perform daily inventory adjustments as directed.
• Maintain accurate plant inventory levels in collaboration with the Inventory Manager.
• Ensure Sage GV inventory data remains accurate (current and future).
• Perform weekly cycle counts, comparing physical counts to system records, and analyze any discrepancies found.
• Act as the primary contact for coordinating and receiving contract-product.
• Monitor orders using committed items reports and ensure the selecting master is accurate for next day pulls.
• Assist in maintaining and updating the contract-grown spreadsheet.
• Create and distribute the weekly Inventory by Location Report for selecting section growers and spray technicians.
• Track and verify dump records by entering and auditing dump reports.
• Audit transplant records as needed.
• Assist with coordinating end-of-year inventory audits.
• Update the corporate sales PUSH/FOCUS LIST regularly.
• Analyze and communicate which crops are saleable to the relevant teams.
• Meet deadlines related to customer PO processes.
• Evaluate plant quality and communicate any issues to the growing team.
• Ensure crops remain properly identified with T Tags and Flags.
• Support the shipping department supervisor with crop-related issues during shipping.
• Monitor and oversee online crop readiness by managing digital tools and platforms to track crop growth stages.
• Assist with various administrative duties, including front desk and HR tasks, as needed.

Skills

Accuracy

Teamwork

Leadership

Growth mindset

Safety culture

Education

English proficiency

Microsoft Office Suite

Greenhouse experience preferred

Basic plant knowledge preferred

Tools

Microsoft Office

Job description

Opened in 1988, our Marysville location is the largest site of the Smith Gardens family consisting of 60 acres, with 500,000 square feet of greenhouse space. Marysville is the primary site for perennial production, but also grows mums, hanging baskets and annuals.

At Smith Gardens, our business is growing: Growing annuals and perennials, growing our relationships with partners, growing our love of gardening, and growing our team’s passion and expertise in horticulture—all for the benefit of the consumers who love to garden.

Whether we are out in the greenhouses or working in the office, our Smith Gardens team is dedicated to delivering the healthiest plants on the market for the biggest impact on our partners’ shelves and in our customers’ gardens.

One of our Core Values is People: “We value and respect all people. We are focused on developing teams and growing the potential of individuals.” We encourage personal growth and continued education so that each member of our Smith Gardens family succeeds. We take as much care cultivating the ecosystem of our offices as we do our gardens. Achieving the quality we strive for in our products and culture is truly a team effort, and every role is vital.

Nurturing growth, collaboration and community is in our nature. Put down roots at any of our five locations and unearth your full potential.

We have an exciting opportunity for an Inventory Coordinator tojoin our Inventory Department. The Inventory Coordinator monitors inventory levels and accuracy through physical audits of crop, maintains the integrity of Sage GV and contracted product.

ESSENTIAL FUNCTIONS

• Count inventory and ensure accuracy in Sage GV.
• Evaluate inventory daily and adjust inventory ready dates in Sage GV based on sales demand, specification changes, and plant readiness.
• Perform daily inventory adjustments as directed.
• Maintain accurate plant inventory levels in collaboration with the Inventory Manager.
• Ensure Sage GV inventory data remains accurate (current and future).
• Perform weekly cycle counts, comparing physical counts to system records, and analyze any discrepancies found.
• Act as the primary contact for coordinating and receiving contract-product.
• Monitor orders using committed items reports and ensure the selecting master is accurate for next day pulls.
• Assist in maintaining and updating the contract-grown spreadsheet.
• Create and distribute the weekly Inventory by Location Report for selecting section growers and spray technicians.
• Track and verify dump records by entering and auditing dump reports.
• Audit transplant records as needed.
• Assist with coordinating end-of-year inventory audits.
• Update the corporate sales PUSH/FOCUS LIST regularly.
• Analyze and communicate which crops are saleable to the relevant teams.
• Meet deadlines related to customer PO processes.
• Evaluate plant quality and communicate any issues to the growing team.
• Ensure crops remain properly identified with T Tags and Flags.
• Support the shipping department supervisor with crop-related issues during shipping.
• Monitor and oversee online crop readiness by managing digital tools and platforms to track crop growth stages.
• Assist with various administrative duties, including front desk and HR tasks, as needed.

Comfortable learning and operating both proprietary and external computer systems.

COMPETENCIES

• Strong focus on accuracy and precision in work, preventing errors and ensuring quality.
• Ability to work well within teams, build relationships, and contribute positively to group dynamics.
• Willingness to take the lead, seek opportunities for improvement, and go beyond minimum requirements.
• Commitment to personal and professional growth, staying updated with industry trends and developments.
• Foster and promote a safety culture.

EDUCATION AND EXPERIENCE

• Proficient in reading, writing, and communicating effectively in English.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong communication skills with the ability to convey information clearly and efficiently.
• Highly organized with excellent time management skills and the ability to prioritize multiple projects effectively.
• Prior experience in a greenhouse or nursery environment is preferred.
• Basic plant knowledge is preferred.

PHYSICAL REQUIREMENTS

• Ability to work extended hours, including weekends, during busy seasons.
• Capable of performing duties in both office and greenhouse environments.
• Comfortable working indoors and outdoors, often in varying seasonal temperatures and conditions.

BENEFITS

• Medical/Dental/Vision insurance and Health Savings Accounts (HSA's) with employer contributions
• 401K retirement plan options with employer match
• Paid holidays
• Annual Profit share
• Generous Employee Flower/Plant Discount Program
• Paid Time off for volunteering and community service
• Employee Assistance Program
• Wellness program
• Fun employee events throughout the year

PAY RANGE

$23.57 - $25.57

Pay rate is determined by various components including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The pay rate is one component of the total compensation package. Other rewards vary by position and location.

To learn more about our company & view a more detailed job description, visit our website at smithgardens.com/careers.

We look forward to hearing from you!

Smith Gardens provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status,veteran status, or any other characteristic protected by federal or state law.

BENEFITS STATEMENT

We offer a competitive salary and benefits package including immediate PTO accrual, Medical, Dental and Vision after 30 days, plus matching 401(k) and Company-Paid LTD after one year.

Smith Gardens is in the Top 10 Privately Owned Companies in Whatcom County. Our business is growing, so you can find career opportunities that match your goals and fuel your passion. Plus, we promote from within every chance we get!

Smith Gardens is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion,transfer, training, compensation, benefits, employee activities and general treatment during employment.

Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process. To make this request please email [e-mail]