Grants & Sponsored Projects Associate - Entry Level

Boise State University; Boise (ID); Hybrid; USD 50,000 - 63,000; Full time

Job summary

Boise State University seeks a Sponsored Projects Administrator, Associate to provide leadership and fiscal oversight for externally-funded projects. The role supports principal investigators and department staff, ensuring compliance and effective award management.

A Bachelor’s Degree is required, with two years in higher education or research administration preferred. This is an entry-level professional position based in Boise, Idaho.

Qualifications

• Bachelor’s Degree or equivalent.
• Two years of professional experience in higher education or research administration.

Responsibilities

• Provide fiscal management services to faculty and staff and collaborate with key personnel to ensure comprehensive oversight of basic to moderately complex sponsored projects.
• Communicate with sponsor agency contacts.
• In coordination with the audit lead, support agency audits, desk reviews, and financial inquiries.
• Create and submit fiscal reports, invoices, and draws as required by the sponsoring agency.
• Analyze costs for compliance with federal cost principles and reconcile the University’s financial ledger with sponsored project budgets and expenditures.
• Review and understand basic to moderate award terms and conditions, including cost sharing requirements; review and analyze expenditures for compliance.
• Follow up with the principal investigator/department and/or college personnel to gain additional information and documentation as needed.
• Collaboratively work with stakeholders to identify areas needing improvement and present possible solutions.
• With support, advise in the application of federal, state, award, and university policies to award management.
• Direct principal investigators in responding to sponsor inquiries such as; spending, progress, or verifications.
• Assist the OSP Post-Award Coordinator in managing the Post-Award email inbox by assigning emails to team members as appropriate.
• Conduct review of cost transfers and other journal entries for adherence to all applicable regulations and requirements.
• Participate in professional development opportunities to monitor and apply changing compliance requirements.
• Solicit guidance from senior and principal OSP Sponsored Projects Administrators, OSP Functional Supervisors, Business Operations Manager, Post-Award Deputy Assistant Director, and Assistant Director, Post-Award as needed to ensure the appropriate interpretation of regulations.
• Train and consult with OSP, departmental, and college support staff in matters of research administration.
• Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures.

Skills

Communication

Time management

Attention to detail

Budgeting basics

Contract interpretation

Analytical thinking

Education

Bachelor’s Degree

Job description

Boise State University seeks a Sponsored Projects Administrator, Associate to provide leadership and fiscal oversight for externally-funded projects. The role supports principal investigators and department staff, ensuring compliance and effective award management.

A Bachelor’s Degree is required, with two years in higher education or research administration preferred. This is an entry-level professional position based in Boise, Idaho.