Sponsored Projects Administrator, Associate

Boise State University; Boise (ID); On-site; USD 50,000 - 63,000; Full time

Job summary

Boise State University seeks a Sponsored Projects Administrator, Associate to provide leadership and fiscal oversight for externally-funded projects. The role supports principal investigators and department staff, ensuring compliance and effective award management.

A Bachelor’s Degree is required, with two years in higher education or research administration preferred. This is an entry-level professional position based in Boise, Idaho.

Qualifications

• Bachelor’s Degree or equivalent.
• Two years of professional experience in higher education or research administration.

Responsibilities

• Provide fiscal management services to faculty and staff and collaborate with key personnel to ensure comprehensive oversight of basic to moderately complex sponsored projects.
• Communicate with sponsor agency contacts.
• In coordination with the audit lead, support agency audits, desk reviews, and financial inquiries.
• Create and submit fiscal reports, invoices, and draws as required by the sponsoring agency.
• Analyze costs for compliance with federal cost principles and reconcile the University’s financial ledger with sponsored project budgets and expenditures.
• Review and understand basic to moderate award terms and conditions, including cost sharing requirements; review and analyze expenditures for compliance.
• Follow up with the principal investigator/department and/or college personnel to gain additional information and documentation as needed.
• Collaboratively work with stakeholders to identify areas needing improvement and present possible solutions.
• With support, advise in the application of federal, state, award, and university policies to award management.
• Direct principal investigators in responding to sponsor inquiries such as; spending, progress, or verifications.
• Assist the OSP Post-Award Coordinator in managing the Post-Award email inbox by assigning emails to team members as appropriate.
• Conduct review of cost transfers and other journal entries for adherence to all applicable regulations and requirements.
• Participate in professional development opportunities to monitor and apply changing compliance requirements.
• Solicit guidance from senior and principal OSP Sponsored Projects Administrators, OSP Functional Supervisors, Business Operations Manager, Post-Award Deputy Assistant Director, and Assistant Director, Post-Award as needed to ensure the appropriate interpretation of regulations.
• Train and consult with OSP, departmental, and college support staff in matters of research administration.
• Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures.

Skills

Communication

Time management

Attention to detail

Budgeting basics

Contract interpretation

Analytical thinking

Education

Bachelor’s Degree

Job description

Sponsored Projects Administrator, Associate

Job no: 499816
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Research, Grant Administration, Entry-Level, Research and Economic Development

Job Summary/Basic Function:

Provide leadership, fiscal oversight, and sponsored project administration services for principal investigators and departmental and college staff who have externally-funded projects.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training. Typically hold a Bachelor’s Degree or equivalent relevant professional experience.

Essential Functions:

95% of the time the Sponsored Projects Administrator, Associate must:

• Provide fiscal management services to faculty and staff and collaborate with key personnel to ensure comprehensive oversight of basic to moderately complex sponsored projects.
• Communicate with sponsor agency contacts.
• In coordination with the audit lead, support agency audits, desk reviews, and financial inquiries.
• Create and submit fiscal reports, invoices, and draws as required by the sponsoring agency.
• Analyze costs for compliance with federal cost principles and reconcile the University’s financial ledger with sponsored project budgets and expenditures.
• Review and understand basic to moderate award terms and conditions, including cost sharing requirements; review and analyze expenditures for compliance.
• Follow up with the principal investigator/department and/or college personnel to gain additional information and documentation as needed.
• Collaboratively work with stakeholders to identify areas needing improvement and present possible solutions.
• With support, advise in the application of federal, state, award, and university policies to award management.
• Direct principal investigators in responding to sponsor inquiries such as; spending, progress, or verifications.
• Assist the OSP Post-Award Coordinator in managing the Post-Award email inbox by assigning emails to team members as appropriate.
• Conduct review of cost transfers and other journal entries for adherence to all applicable regulations and requirements.
• Participate in professional development opportunities to monitor and apply changing compliance requirements.
• Solicit guidance from senior and principal OSP Sponsored Projects Administrators, OSP Functional Supervisors, Business Operations Manager, Post-Award Deputy Assistant Director, and Assistant Director, Post-Award as needed to ensure the appropriate interpretation of regulations.
• Train and consult with OSP, departmental, and college support staff in matters of research administration.
• Assist in disseminating information to principal investigators and OSP, department, and college support staff regarding changes to sponsor policies and procedures.

5% of the time the Sponsored Projects Administrator, Associate must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Strong written and verbal communication skills.
• Ability to efficiently and timely manage many competing priorities and time-sensitive projects, including the ability to satisfy sponsor deadlines.
• Superior attention to detail when reviewing documents.
• Ability to manage basic to moderate awards.
• Ability to work collaboratively to resolve issues.
• Excellent and timely customer service to faculty members, administrators and staff.
• Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.
• Ability to think independently and make qualified judgments.
• Knowledge of generally accepted accounting principles and familiarity with accounting systems.
• Ability to read and understand contract language relative to fiscal administration of sponsored projects.
• Ability to interpret and apply federal, state and University regulations with support from supervisor.
• Excellent analytical and problem-solving skills.

MinimumQualifications:

Bachelor’s Degree or equivalent.

Preferred Qualifications:

Two years of professional experience in higher education or research administration.

Salary and Benefits:

Salary range is $50,065.60 to $62,587.20 annually and is commensurate with experience.Boise State University provides a best-in-classbenefits package , including (but not limited to):

• 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Advertised: August 11, 2026 Mountain Daylight Time
Applications close: August 25, 2026 11:55 PM Mountain Daylight Time

Equal Employment Opportunity

Boise State University is committed to providing equal employment opportunities to all employees and qualified applicants for employment as providedfor by federal, state, and local law. The university does not discriminate in employment opportunities or actions on the basis of any status or class protected under applicable federal, state, or local law. The University endeavors to recruit, hire, train, and promote the most qualified employees in all job titles. All other personnel actions are administered without regard to protected class under federal, state, or local law.If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] [e-mail] .

Jeanne Clery Act

Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others.You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911 ; or by sending an email to [e-mail]
Annual Security and Fire Safety Report