Advancement Coordinator, Sponsorship

Boise State University; Boise (ID); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

12 paid holidays

12–24 vacation days

Job summary

Boise State University Foundation seeks an Advancement Coordinator, Sponsorship, to advance fundraising and alumni initiatives in Boise, ID. You will work with a cross‑functional Foundation team, coordinating sponsorships, fulfillment, and donor relations under the direction of the Director of Sponsorship.

The role requires a Bachelor’s degree and 2+ years of relevant experience, strong communication, and event planning abilities.

Qualifications

• Experience with alumni and donor communications.
• Strong problem solving and organizational skills.
• Ability to handle confidential material and interact professionally.
• Event planning experience.

Responsibilities

• Serve as fulfilment liaison between unit-based development teams and Foundation staff.
• Coordinate with alumni relations for timely execution of deliverables.
• Assist Director of Sponsorship with contract drafting, prospect identification and valuations.
• Run reports, briefings, and light research for Sponsorship efforts.
• Assist in planning and executing event details and coordination with engagement teams.
• Manage RSVPs and engagement tracking for sponsorship events.
• Draft pre- and post-event correspondence; manage special projects as assigned.
• Create content for sponsorship communications and marketing collateral with Foundation Communications.
• Manage budgets, track invoices, and coordinate payments.

Skills

Alumni relations

Event planning

Communication

Budgeting

Research

Education

Bachelor’s Degree

Job description

Job no: 499754
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Development, Mid-Level

Job Summary/Basic Function:

The University’s colleges and units require a specialized and hands‑on approach to advancement and alumni activities. This position will be a member of the Foundation team, reporting to the Director of Sponsorship, and will work to advance the priorities of the individual unit and its leader(s). This position will serve as the development team’s main point of contact for the efforts to advance a wide‑range of fundraising and alumni relations initiatives. This position is collaborative on sponsorships and fulfillment support, coordinating closely with Foundation staff, and faculty and staff.

Department Overview:

A nonprofit Idaho organization, the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to secure philanthropic support for the university by developing and nurturing relationships with our alumni and friends and stewarding gifts made to support Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

80% of the time the Advancement Coordinator, Sponsorship must:

• Serve as a fulfilment liaison between the unit‑based development team and rest of the Foundation staff. Including but not limited to: the alumni/donor relations team, the other unit‑based teams, centralized development team members, advancement services, Foundation accounting, etc.
• Coordinate with the alumni relations staff to ensure timely and effective implementation of contracted deliverables.
• Assist Director of Sponsorship with contract drafting, prospect identification and valuation assessments.
• Run reports, prepare briefings, and light research support for Sponsorship efforts.
• Assist in the planning and execution of event details including but not limited to: venue, invitations, catering, volunteer management, name tags, signage, printing, etc. in coordination with unit based and Foundation engagement teams/strategy.
• Manage RSVPs and engagement tracking for sponsorship and partner hosting related events.
• Assist in composing pre- and post-event correspondence.
• Management of special projects as determined by Director of Sponsorship.
• Create and coordinate content for sponsorship or partnership-based communication, such as developing content for partnership announcements, invitations, newsletters, emails, event protocol outlines and social media. Assist with proofing internal and external communication and marketing collateral. Working in collaboration with centralized Foundation Communications and Office of Communication and Marketing.
• Manage budgets based on cost/revenue analysis; coordinate reservations, track invoices and payment processing.
• Manage Sponsorships in Trak in collaboration with Marketing and Communications, unit leads and external partners.

15% of the time the Advancement Coordinator, Sponsorship must:

• Serves as primary liaison between the unit-based development team and the sponsorship team on shared events and other partner cultivation and stewardship efforts including prospecting and valuation reports.
• Serves as primary liaison between the Sponsorship team and the donor database team to ensure compliance with Query usage and reports, data entry policies, and to obtain the lists needed for college-specific sponsor activities.

5% of the time theAdvancement Coordinator, Sponsorship must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Experience and ability to use and develop electronic communication with alumni and donors.
• Ability to think through complicated processes and have exceptional problem‑solving skills.
• This position is expected to have a high level of communication skills and the ability to work effectively with internal and external partners, through both oral and written communication.
• Strong organizational and interpersonal skills.
• Ability to prioritize a large workload.
• Must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals.
• Event planning experience.
• Experience with quantitative and qualitative data collection and assessment.

Minimum Qualifications:

Bachelor’s Degree and 2 years experience or equivalent.

Salary and Benefits:

Salary range is$50,065.60 to$60,465.60 annually and is commensurate with experience.Boise State University provides a best-in-classbenefits package , including (but not limited to):

• 12paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation days for full‑time Professional and Classified staff depending on position type and years of service

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Advertised: August 21, 2026 Mountain Daylight Time
Applications close: September 4, 2026 11:55 PM Mountain Daylight Time

Equal Employment Opportunity

Boise State University is committed to providing equal employment opportunities to all employees and qualified applicants for employment as providedfor by federal, state, and local law. The university does not discriminate in employment opportunities or actions on the basis of any status or class protected under applicable federal, state, or local law. The University endeavors to recruit, hire, train, and promote the most qualified employees in all job titles. All other personnel actions are administered without regard to protected class under federal, state, or local law.If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] [e-mail] .

Jeanne Clery Act

Each year, Boise State University prepares an Annual Security Report and Annual Fire Safety Report as part of the University's commitment to safety and security on campus and in compliance with the Jeanne Clery Disclosure of Campus Security Police and Crime Statistics Act. The report includes statistics for the previous three years concerning reported crimes that occurred on the main Boise State campus, all of Boise State's separate campuses, in certain off-campus buildings or property owned or controlled by Boise State, and on public property within, or immediately adjacent to and accessible from Boise State's campuses. Also included in the report are the University's institutional policies and procedures concerning campus security, including those related to sexual assault, campus alerts, drug and alcohol use, and others.You can obtain a copy of the report by accessing the following website or you can request a copy of the report by contacting the University's Department of Public Safety at 2245 University Drive, Boise, Idaho 83706; by calling 208-426-6911 ; or by sending an email to [e-mail]