Grants & Sponsored Projects Analyst II

Washington University in St. Louis; United States; On-site; USD 53,000 - 91,000; Full time

Job summary

Washington University in St. Louis is seeking a detail-oriented financial professional to manage sponsored project reporting and compliance.

You will prepare and submit financial reports, reconcile activities, and ensure alignment with sponsor terms and university policies. The role involves coordinating with departments, addressing reporting questions, supporting audits, and performing closeout activities.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• Relevant Experience (2 Years)
• Driver's License: A driver's license is not required for this position.

Responsibilities

• Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy, completeness, and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting, accurate billing, and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies, obtain supporting documentation, and address reporting questions.
• Assist with audit requests and provide supporting documentation for internal and external reviews as needed.
• Process accounting adjustments, correcting entries, and budget-related transactions as necessary to support accurate financial reporting.
• Support award closeout activities by reconciling financial records, identifying outstanding issues, and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting, sponsor correspondence, reconciliations, and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines, particularly for complex awards such as training grants, multi-PI projects, and awards involving subrecipients.
• Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives, training activities, and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Education

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Job description

Washington University in St. Louis is seeking a detail-oriented financial professional to manage sponsored project reporting and compliance.

You will prepare and submit financial reports, reconcile activities, and ensure alignment with sponsor terms and university policies. The role involves coordinating with departments, addressing reporting questions, supporting audits, and performing closeout activities.