Grants &Sponsored Research Financial Analyst

Washington University in St. Louis; St. Louis (MO); On-site; USD 53,000 - 91,000; Full time

Benefits offered by this job

Up to 22 days of vacation

Competitive health insurance

Metro transit U-Pass

Retirement Savings Plan (403(b))

Job summary

Washington University in St. Louis seeks a Grants Specialist II to manage post-award financial reporting for sponsored programs. You will prepare and submit reports, reconcile expenditures, monitor deadlines, and support closeout activities while ensuring compliance with sponsor terms and university policies.

The role requires strong analytical skills, attention to detail, and the ability to manage multiple complex awards in a regulated research environment.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required.
• Relevant experience (2 years) in grants or sponsored project financial administration.

Responsibilities

• Prepare, review, and submit interim, annual, and final financial reports and invoices for sponsored projects in accordance with sponsor deadlines and University requirements.
• Reconcile sponsored project financial activity to ensure accuracy, completeness, and compliance with sponsor terms and conditions.
• Monitor awards to ensure timely financial reporting, accurate billing, and appropriate resolution of outstanding financial issues.
• Coordinate with departmental administrators, faculty, and central offices to resolve discrepancies, obtain supporting documentation, and address reporting questions. Assist with audit requests and provide supporting documentation for internal and external reviews as needed.
• Process accounting adjustments, correcting entries, and budget-related transactions as necessary to support accurate financial reporting
• Support award closeout activities by reconciling financial records, identifying outstanding issues, and ensuring timely completion of sponsor closeout requirements.
• Maintain documentation related to financial reporting, sponsor correspondence, reconciliations, and supporting financial records.
• Monitor reporting schedules and prioritize workload to ensure compliance with sponsor and institutional deadlines, particularly for complex awards such as training grants, multi-PI projects, and awards involving subrecipients.
• Maintain current knowledge of sponsor regulations, Uniform Guidance, and institutional policies impacting sponsored project financial management.
• Participate in process improvement initiatives, training activities, and special projects related to sponsored research financial administration.
• Perform other duties as assigned.

Skills

Analytical Thinking

Analytical Writing

Computer Literacy

Customer Service

Detail-Oriented

Effective Written Communication

Financial Information

General Accounting

Internet Research

Oral Communications

Organizational Processes

Project Administration

Research Administration

Education

Bachelor’s degree

Job description

Washington University in St. Louis seeks a Grants Specialist II to manage post-award financial reporting for sponsored programs. You will prepare and submit reports, reconcile expenditures, monitor deadlines, and support closeout activities while ensuring compliance with sponsor terms and university policies.

The role requires strong analytical skills, attention to detail, and the ability to manage multiple complex awards in a regulated research environment.