GRANTS SPECIALIST IV - 43005184

State-of-Florida; Tallahassee (FL); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Health insurance (employer paid)

Life insurance

Dental, vision and supplemental insur.

Retirement package

Vacation and sick leave

Paid holidays

Personal Holiday

Tuition waiver

Training opportunities

EAP

Public Service Loan Forgiveness

Job summary

State of Florida’s Director’s Office in Tallahassee seeks a Grants Specialist IV to manage contracts for fixed capital outlay grants and nonrecurring funding to local governments. You will develop scopes of work, monitor performance, and prepare program and financial reports while coordinating with stakeholders.

The role requires navigating statutes and rules, handling invoices, and ensuring timely execution within a high-stress environment.

Qualifications

• Ability to work independently organizing, planning, and prioritizing work to meet deadlines.
• Ability to communicate effectively with others in writing and obtain needed information for completion of projects.
• Ability to speak effectively and have skills dealing with customers and vendors.
• Ability to manage $1,000,000 fixed capital outlay grants.
• Ability to manage multiple single year grants.

Responsibilities

• Composes, coordinates, manages, executes, tracks, and monitors contractual agreements for grants and nonrecurring aid.
• Reviews contract-related documents for accuracy and completion.
• Ensures terms and expenditures align with statutes and policies.

Skills

Excel techniques

Customer communication

Independent planning

Adaptability

Teamwork

Education

Contract management certification

Tools

Microsoft applications

Job description

Requisition No:884037

Working Title: GRANTS SPECIALIST IV - 43005184

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: GRANTS SPECIALIST IV

DIVISION: STATE FIRE MARSHAL

BUREAU: DIRECTOR’S OFFICE

CITY: TALLAHASSEE

COUNTY: LEON

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• Nine (9) paid holidays a year
• One (1) Personal Holiday each year
• Tuition waiver for public college courses
• Training opportunities
• Employee Assistance Program (EAP)
• Public Service Loan Forgiveness (if eligible)
• Must be Florida Certified Contract Manager certified within the first year of employment, as required by Sections 287.057(15)(c) and 215.971 2., Florida Statutes.
• One (1) or more years’ experience using Excel techniques.
• One (1) or more years’ experience in accounting, budget, financial management, or related fields.
• One (1) or more years’ experience communicating with customers, vendors, or external stakeholders.

Preferences:

• One (1) or more years’ experience managing grants and/or contracts.
• Experience using a grant management software system or accounting/budgeting system.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to work independently organizing, planning, and prioritizing work to meet deadlines.
• Ability to communicate effectively with others in writing and obtain needed information for completion of projects.
• Ability to speak effectively and have skills dealing with customers and vendors.
• Ability to manage $1,000,000 fixed capital outlay grants.
• Ability to manage multiple single year grants.
• Ability to prepare the required contractual documentations for state grants.
• Ability to prepare methods of monitoring grantees progression.
• Ability to manage quarterly reports.
• Ability to understand and apply applicable Rules, Regulations, Policies, and Procedures.
• Ability to effectively communicate orally.
• Ability to prepare grant reports for supervisor.
• Ability to review reimbursement requests for accuracy.
• Ability to adapt to changing priorities under potentially stressful conditions.
• Ability to use Excel techniques.
• Ability to demonstrate adaptability and flexibility in handling multiple tasks.
• Ability to communicate effectively verbally and in writing.
• Ability to conduct fact-finding research and provide reports and analyses as required.
• Ability to establish and maintain effective working relationships and work as part of a team.
• Ability to understand and apply relevant statutes, rules, regulations, policies, procedures, and contractual standards.
• Ability to collect, evaluate, and analyze data to develop alternative recommendations relating to the improvement of operational practices.
• Skills with Microsoft applications.
• Knowledge of grant driven funding or budgetary and accounting management.
• Knowledge of fire disaster response and operations.
• Knowledge of principles and processes of contract management.
• Knowledge of accounting principles and practices, and the analysis of reporting of financial data.
• Knowledge of Contract Management Life Cycle Guide.
• Knowledge of contract management process, terminology, program evaluation, and data analysis.
• Knowledge of Chapters 215 and 287, Florida Statutes, and policies and procedures related to contracts and grants.
• Knowledge in developing scopes of work, contractual agreements, and contract procedures.
• Knowledge of developing, administering, and monitoring contractual grant agreements.

Special Notes:

Incomplete applications will not be considered.

This position is not eligible for teleworking.

This position requires a security background check, including fingerprint as a condition of employment.

This position will be filled at the annual salary of $53,917.08.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Brief Description of Duties:

Entry level grant and contract specialist. Composes, coordinates, manages, executes, tracks, and monitors contractual agreements and amendments for fixed capital outlay appropriations and nonrecurring grants to local governments facilitated by the section. Exercises independent judgement in developing contractual agreements. Reviews required contract related documents for accuracy and completion. Ensures agreement terms, conditions, and expenditures are compliant with agreement requirements and align with the requirements and procedures specified in applicable Florida Statutes and Florida Administrative Code Rules. Reviews, approves, and processes invoices for payment. Performs financial reconciliations against payments made to validate accuracy of payments to the contractual grant agreement requirements; identifies issues and ensures adjustments are made to resolve issues, if needed. Prepares, analyzes, and updates programmatic and financial reports on grant projects, identify potential problems, concerns, and issues, and makes recommendations relating to area of responsibility to management in a timely manner. Facilitates meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, and gather technical details to resolve procurement, contract, and agreement issues. Monitors to ensure contractual obligations are met and suggests corrective actions to management. Completes all activities associated with execution of agreements within the required designated timeframes. Coordinates the planning of agreement monitoring with other Department staff. Completes and submits reports as required or directed.

Maintains accurate contract file containing all required supporting documentation; keeps contract file current with all documentation and correspondence. Facilitates revisions throughout the review and approval process. Provides grant specialist assistance to the section by completing assigned tasks.

Maintains current and detailed knowledge about the laws, regulations, and policies affecting the Department, the Division, and applicable grant programs. Completes required training and seeks opportunities for professional development to include accepting or volunteering for special learning and development activities. Completes section tasks.

Conducts site visits to ensure service delivery and satisfactory performance of contractual obligations. Participates in team or work group activities as assigned.

Perform other related duties as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.