Grants Specialist-Advanced

State of Wisconsin; Madison (WI); Hybrid; USD 47,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Sick time rollover

Health insurance

Retirement plan

Well Wisconsin program

Job summary

The Wisconsin Department of Justice, Division of Law Enforcement Services, Bureau of Justice Programs (BJP), seeks a Grants Specialist-Advanced to manage federal award balances and oversee subgrant activities from Madison. You will review applications, create contracts, and ensure fiscal compliance while assisting recipients with reporting and budget development.

You will coordinate financial monitoring, provide training to grant recipients, and report data to federal agencies.

Qualifications

• Reviewing, verifying, and managing grant fiscal documents (e.g. fiscal reports, time sheets, supporting expense documentation).
• Creating detailed budgets to meet federal/state grant requirements and regulations.
• Using web-based financial and accounting software for budget monitoring and payments from reimbursements.

Responsibilities

• Manage federal award balances for assigned programs and subgrantees.
• Review grant applications for fiscal compliance and create award contracts.
• Review subgrant reimbursement requests and process payments.
• Provide ongoing technical assistance and training to subgrantees on financial reporting.
• Track federal award and subgrant balances and report data to federal partners.

Skills

Grant fiscal management

Budget development

Financial reporting

Training/mentoring

Tools

Grants management software

Web-based accounting systems

Job description

Introduction

It is the mission of the Wisconsin Department of Justice (DOJ) to protect the public and ensure that justice is done.

The Department of Justice, Division of Law Enforcement Services, Bureau of Justice Programs (BJP) is seeking a talented professional to join their team as a Grants Specialist-Advanced. BJP serves as the designated State Administering Agency (SAA) in Wisconsin for federal criminal and juvenile justice formula and discretionary grant programs, as well as related state grant programs. BJP also seeks federal discretionary funding opportunities on behalf of the state. BJP awards and disseminates grants to local, tribal, state, and non‑profit agencies, and provides program/fiscal oversight and assistance.

BJP is also responsible for coordinating two statewide advisory councils. The statewide Criminal Justice Coordinating Council (CJCC) brings together state and local decision‑makers as a collaborative body to assess the criminal justice system and improve system outcomes. The Governor's Juvenile Justice Commission (GJJC) is a diverse group of appointed commissioners from across the juvenile justice system and serves as the State Advisory Group (SAG) on juvenile justice issues for Wisconsin.

Position Summary

The Grants Specialist-Advanced position will be headquartered at the Risser Justice Center, located at 17 W. Main Street, in the award‑winning city of Madison.

Under the general supervision of the Grants Supervisor of the Bureau of Justice Programs, this position is responsible for managing federal award balances of assigned programs and all the subgrantees awarded the funds. This position is responsible for managing the flow of grant applications from the application through the award stages to the end of the project. This position will review grant applications for fiscal compliance, create grant award contracts, review subgrant reimbursement requests, and process subgrant payments. The position will also provide ongoing technical assistance and training to subgrantees, as necessary. In addition, this position will be responsible for tracking federal award and subgrant balances, monitoring subgrantee progress report submissions and report data to the Federal Government within deadlines. This position will also conduct financial monitoring and attend functions to represent assigned programs independently. This position will need to be able to function as a team member and pro‑actively provide fiscal information to supervisor and program managers.

To learn more about the position, please see the position description.

Salary Information

The Grants Specialist Advanced position is in pay schedule and range 07-03. The starting pay will be between $34.00 - $38.00/hr. Pay for current or former state employees will follow the provisions found in the State of Wisconsin Compensation Plan. A 12‑month probationary period may be required.

Benefits

• Generous paid time off, including at least 3 1/2 weeks of vacation/personal time, and nine paid holidays.
• Sick time that rolls over each year with no cap and may be used to pay for healthcare premiums in retirement.
• Affordable health insurance, dental, vision, life, and more.
• A top‑notch retirement program and optional tax‑advantaged 457 retirement savings plan.
• A Well Wisconsin program, offering wellness tools and rewards to employees and spouses.

To learn more aboutDOJ’stotal compensationpackage, please visitourTotal Rewards Calculator!

Job Details

This position will be required to work at headquarters at least three days a week during the training period. After that time, the position may be eligible for more frequent remote work. Travel to headquarters is not eligible for travel reimbursement.

High speed internet access will be required to meet needs of remote work.

The Department of Justice does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

A background check, including fingerprints, will be completed on applicants prior to selection.

Qualifications

Please address the following in your resume and/or letter of qualifications.

Minimally qualified candidates must have the following training, education and/or experience:

• Reviewing, verifying, and managing grant fiscal documents (e.g. fiscal reports, time sheets, supporting expense documentation, etc.)
• Creating detailed budgets, including computations, in order to adhere to federal and state grant requirements and regulations.
• Utilizing web based financial and accounting software on a regular basis for budgetary monitoring and making payments from reimbursement requests.
• Building and then tracking spenddown on federal and state grant budgets.
• Preparing financial reports to include grant expenditures and balances.
• Providing training to grant recipients on financial reporting and/or grants management processes.
• Interpreting and enforcing complex federal and state guidelines related to grant management.
• Conducting onsite or desktop monitoring.
• Participating in a monitor or audit of a grant program as the recipient of direct grant funds.
• Utilizing web-based grants management systems.
• Providing financial technical assistance to grant recipients (e.g. providing assistance on applications, modifications, budgets or financial reports, explaining federal and state guidelines, etc.).
• Creating award documents and/or contracts.

Additional Qualifications

In Addition To The Minimum Qualifications, a Well-qualified Applicant Will Also Have Training, Education, And/or Experience In Three Or More Of The Following:

• Providing training to grant recipients on financial reporting and/or grants management processes.
• Interpreting and enforcing complex federal and state guidelines related to grant management.
• Conducting onsite or desktop monitoring.
• Participating in a monitor or audit of a grant program as the recipient of direct grant funds.
• Utilizing web-based grants management systems.
• Providing financial technical assistance to grant recipients (e.g. providing assistance on applications, modifications, budgets or financial reports, explaining federal and state guidelines, etc.).
• Creating award documents and/or contracts.

The WI Department of Justice is committed to providing opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Deadline to Apply

The deadline to apply for this job announcement is November 27, 2026, at 11:59 PM.