Financial Specialist

State of Wisconsin; Madison (WI); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid leave

Health benefits

Telework options

Pension plan

Well Wisconsin Wellness

Employee assistance program

Job summary

Wisconsin Department of Transportation, Division of State Patrol, seeks a Financial Specialist to manage financial system support, project establishment, and budget monitoring. The role collaborates across program analysis using PeopleSoft data and ensures timely submission of grant claims.

The position offers hybrid work with headquarters at Hill Farms building in Madison, WI, and a starting hourly rate of $25.04, along with comprehensive benefits and a probationary period of 12 months.

Qualifications

• Experience assisting internal and external customers with grant or fiscal program inquiries.
• Training or experience utilizing and maintaining financial systems such as PeopleSoft, online databases, or SharePoint.
• Experience providing quality assurance or ensuring policy and financial compliance with contracts.
• Experience with payments/invoices for contracts and financial transactions.
• Experience with reconciliation of accounts between two or more financial systems.

Responsibilities

• Perform financial system support, project establishment, and budget monitoring activities.
• Reconcile the detailed, project oriented transactional information with the Department's PeopleSoft system reports.
• Generate information and reports for program analysis to effectively use the financial data gathered in the system.
• Perform detailed quality assurance review including reviewing grant claims to ensure completeness, accuracy, and timely submission.

Skills

Grant inquiries

Financial systems (PeopleSoft)

Quality assurance/compliance

Payments/invoices

Account reconciliation

Tools

PeopleSoft

Job description

Introduction

Use your attention to detail and financial knowledge with the Wisconsin Department of Transportation’s Division of State Patrol as a Financial Specialist!

This position offers a hybridized work schedule once fully trained. The position will be headquartered at and required to work from the Hill Farms State Office Building at 4822 Madison Yards Way, Madison, WI at least 2 days per week. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

Benefits

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $49/month for single plans and $122/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Position Summary

Responsibilities

• Perform financial system support, project establishment, and budget monitoring activities.
• Reconcile the detailed, project oriented transactional information with the Department's PeopleSoft system reports.
• Generate information and reports for program analysis to effectively use the financial data gathered in the system.
• Perform detailed quality assurance review including reviewing grant claims to ensure completeness, accuracy, and timely submission.

Salary Information

This position is in schedule-range (02-11) with a starting hourly rate of $25.04, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

This state agency does not sponsor work visas. This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Qualifications

Minimally qualified applicants must meet all the following:

• Experience assisting internal and external customers with grant or fiscal program inquiries.
• Training or experience utilizing and maintaining financial systems (such as PeopleSoft), online databases, or shared sites (such as SharePoint).
• Experience providing quality assurance or ensuring policy and financial compliance with contracts.

In addition to all the above, well-qualified applicants must meet one or more of the following:

• Experience with payments/invoices for contracts and financial transactions.
• Experience with reconciliation of accounts between two or more financial systems.

Questions related to obtaining the job description and details about this specific job posting can be directed to Marley Hellenbrand at 608-267-3269 or [e-mail].

Deadline to Apply

The deadline to apply is 11:59pm CT on Tuesday, November 3rd.