Grants Specialist

Avispa Technology; San Francisco (CA); Hybrid; USD 121,229,000 - 165,312,000; Full time

Job summary

A Grants Specialist position at Avispa Technology in San Francisco, CA, offers a hybrid work arrangement in a leading medical institution. The role focuses on pre-award research administration, including proposal development and budget preparation, with NIH and sponsor compliance as core requirements.

The successful candidate will manage communications with faculty and sponsors, coordinate submissions, and ensure accurate documentation across grants and contracts.

Qualifications

• Experience in pre-award research administration including budget development and proposal submission.
• Strong knowledge of NIH applications and sponsor guidelines.
• Ability to manage complex proposals with regulatory compliance.

Responsibilities

• Coordinate full pre-award proposal process including budget development and submissions.
• Guide grants and funding opportunities while liaising with faculty and sponsors.
• Support contract and grant administration: analysis, forecasting, reporting, subawards, closeout.
• Review and maintain grant documentation ensuring compliance with policies.
• Analyze funding trends and collaborate to improve research administration processes.

Skills

Budget development

Proposal submission

NIH applications

Regulatory compliance

Analytical skills

Communication

Cross-functional collaboration

Education

Bachelor's degree

Job description

Grants Specialist 3448965

• Hourly pay: $50/hr
• Worksite: Leading medical institution (San Francisco, CA 94158 - Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment

A leading medical institution is seeking a Grants Specialist to support pre-award research administration activities, including proposal development, budget preparation, grant submissions, and sponsored research compliance.

Grants Specialist Responsibilities:

• Coordinate and manage the full pre-award proposal process, including budget development, proposal preparation, institutional review, sponsor submissions, and compliance with sponsor and organizational requirements.
• Guide grants, contracts, funding opportunities, sponsor regulations, and proposal requirements while serving as a primary point of contact for faculty, research staff, and external sponsors.
• Support contract and grant administration through proposal analysis, financial planning, research portfolio management, award tracking, reporting, subaward coordination, and closeout activities.
• Review, negotiate, monitor, and maintain grant and contract documentation while ensuring compliance with federal, state, local, private sponsor, and institutional policies.
• Analyze funding trends, forecast research activity, support complex multi-investigator proposals, and collaborate with cross-functional teams to improve research administration processes.

Grants Specialist Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Experience in pre-award research administration, including budget development and proposal submission, with strong knowledge of National Institutes of Health (NIH) applications.
• Experience supporting grants and contracts, interpreting sponsor guidelines, ensuring regulatory compliance, and managing complex research proposals.
• Strong analytical, financial, organizational, and problem-solving skills with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills with experience collaborating with faculty, research teams, and external sponsors.

Shift:

• Monday to Friday, 08:00 AM to 5:00 PM.
• Hybrid: Onsite 2 days per week.

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