Grant and Financial Coordinator

Sun Technologies; Providence, Northern (RI, KY); Hybrid; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance (ACA)

401(k)

Sick leave

Job summary

Sun Technologies is seeking a Grants and Financial Coordinator to support SPH-related faculty, postdocs, students, and staff with federal, state, and private foundation grants. The role encompasses pre-award and post-award activities, tracking, and coordination with OSP, controllers, andSponsored Projects staff.

Hybrid eligibility is noted. We require a Bachelor’s degree in accounting, finance, or related fields and strong Excel/Google Sheets capabilities, with a focus on accuracy, timelines,

Qualifications

• Bachelor’s degree in accounting, finance, project management, or related field.
• Experience with federal and non-federal grants preferred.
• Indicate essential job competencies and the ability to meet multiple deadlines with several PIs.
• Strong Excel/Google Sheets skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to develop effective tracking systems.

Responsibilities

• Coordinate pre-award activities for grant proposals and support faculty and staff.
• Assist with preparing grant/contract proposals and maintaining required documents.
• Process subcontract invoices and reimbursements; manage travel logistics and approvals.
• Support post-award activities, reporting, and sponsor interactions as needed.
• Maintain grant files and ensure compliance with policies and procedures.

Skills

Excel

Google Sheets

Budgeting

Organizational skills

Communication skills

Customer service

Education

Bachelor’s degree in accounting, finance, project management, or related field

Tools

Microsoft Excel

Google Sheets

Job description

Location

• : Providence
• , Rhode Island

Duration

: up to 4 months contract with possible extension

Job Description

Pay Range: $29.23/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits: Medical Insurance in compliance with the ACA. 401(k). Sick leave in compliance with applicable state, federal, and local laws.

Full time, 37.5 hours per week, 8:30pm-5:00pm

Job Description:

• The Grants and Financial Coordinator position is key to the mission of the School of Public Health (SPH) and affiliated centers in research and training. This position provides grant support for the faculty, postdocs, students, senior research staff and administrative team.
• This person is involved in supporting all aspects of federal, state and private foundation grants and contracts. Additionally, this individual will serve as a liaison with Office of Sponsored Projects (OSP), pre- and post-award staff, Controller’s Office and assist with day-to-day administrative activities of the Centers, as needed. Additionally, provides financial support to the Department’s administrative group.

This is a hybrid eligible position

Major Responsibility: Coordination of Pre-award activities; Provide service to Faculty, Postdoctoral personnel, Students, and Staff in preparing grant/contract proposals. 25%

Supporting Actions: Pre-Award

• Maintain up-to-date faculty other support and biosketch documents
• Coordinate Just-In-Time (JIT) requests and maintain a tracker of JIT submissions and status
• Complete prior approval documents including carry forward and advance account requests
• Assist with internal proposals requested by other departments
• Attend University sponsored trainings and informational sessions on the grant application process
• Ensure all grant proposal submission files are organized, complete and readily accessible and identified
• Assist Pre-award team with annual Progress Reports as needed

Major Responsibility: Coordination of Post-award activities; Provide service to Faculty, Postdoctoral personnel, Students, and Staff in overseeing awarded grants/contracts. 75%

Supporting Actions: Post-Award

• Assist in setting up grant files when new grants are awarded
• Maintain list of proposal closeout reports and assist faculty with closeout report submissions
• Process subcontract invoice payments
• Works with sponsored projects staff to process participant payments
• Monitors Clin Card and Amazon gift card purchases including set up of accounts and reconciliation
• Coordinates with sponsored projects staff to facilitate the purchase of gift cards and other approved payment types for human subject studies, ensuring adherence to applicable policies and procedures
• Process financial actions in Workday such as journal entries, change orders and purchase requisitions
• Process grant related reimbursements for faculty, staff and students
• Coordinates Client Contract Management requests
• Coordinates the logistics for both foreign and domestic travel and provide itineraries as requested
• Prepares and submits travel expense reports upon completion of trips, based on the policy and procedures of the University and external organizations

Job Requirements:

Education and Experience

• Bachelor’s degree in accounting, finance, project management, or a related field. Or equivalent combination of experience and education.
• Experience with federal and non-federal grants preferred.
• Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully.
• Able to work quickly and efficiently with many concurrent deadlines, and multiple Principal Investigators
• Able to work together with other support staff when deadlines must be met
• Advanced organizational skills gained through experience and education.
• Demonstrates efficiency and precision in completing tasks.
• Knowledge of Excel.
• Experience with proofreading and editing.
• Self-starter, forward thinking individual, proven initiative, pro-active.
• Must be able to multitask efficiently and accurately.
• Quantitative skills needed for budgeting
• Excellent computer, written, organization and communication skills.
• Ability to develop effective tracking systems.

Degree: Bachelor’s- must conduct education verification

Job Responsibilities:

• Microsoft Excel; Google sheets.
• Customer service oriented
• financial background, Excel/Google Sheets/ Excellent communication both written and oral