Grants Specialist

East Bay Community Foundation; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

East Bay Community Foundation seeks a Grants Specialist to oversee grant making, compliance, database management, and fee-related processes. You will prepare letters and agreements, support applicants and grantees, and monitor payments and reports.

The role also drives scholarship administration and platform management to ensure timely awards. Working with a diverse set of stakeholders, you’ll promote best practices, IRS guidelines, and continuous improvements across grant and scholarship

Qualifications

• Grants processing and compliance expertise.
• Scholarship administration and database management.
• Stakeholder support and data-driven reporting.

Responsibilities

• Oversee grants processing and ensure compliance throughout grant life cycles.
• Maintain the grants database and prepare grant letters and agreements.
• Support applicants and grantees, schedule and track payments, review reports.
• Provide expertise to stakeholders and drive process improvements.
• Administer scholarships, manage scholarship platform, and handle award payments.

Job description

The EBCF Grants Specialist works in a team to oversee and execute all aspects of the grant making process. Key responsibilities include grants processing, ensuring grant compliance throughout the life of a grant, maintaining the grants database, creating and processing various grant letters and agreements, supporting applicants and grantees, scheduling and tracking grant payments, reviewing and analyzing reports, providing expertise to a variety of stakeholders, and contributing to ongoing process improvement. The Grants Specialist also plays a central role in administering and promoting scholarships. Key responsibilities include ensuring compliance with IRS guidelines and implementing best practices throughout the scholarship process, managing the scholarship database and online platform, supporting applicants and school-based personnel, facilitating all aspects of the selection/award process, and processing award payments and letters.