Grants Specialist

St. Vincent de Paul of Baltimore; Baltimore (MD); On-site; USD 52,000 - 76,000; Full time

Job summary

St. Vincent de Paul of Baltimore seeks a Grants Specialist to manage the private grants portfolio, including prospecting, proposal development, submissions, and reporting.

The role also handles NetSuite data entry and general grants department administration, reporting to the Director of Grant Funding. The Grants Specialist will coordinate with the Director and Assistant Director on grant awards, deadlines, and stewardship activities, while cultivating relationships with private funders and

Qualifications

• Experience in writing and editing grant proposals.
• Ability to conduct prospect research and develop funding opportunities.
• Experience entering and managing grant data in NetSuite.

Responsibilities

• Identify prospects and develop grant proposals and narratives.
• Monitor grants and deadlines; coordinate timely reports.
• Maintain NetSuite data and grant-related administrative tasks.
• Build and sustain relationships with funders.

Skills

Grant writing

Prospect research

NetSuite data entry

Administrative support

Fundraising outreach

Proposal coordination

Tools

NetSuite

Job description

The Grants Specialist assumes primary responsibility of SVDP’s private grants portfolio, including identifying prospects, developing proposals, submitting applications, and completing reports. The Grants Specialist will also manage NetSuite data entry, and complete administrative tasks within the Grants Department. The Grants Specialist will report to the Director of Grant Funding.

Primary Duties

• Proposal Development
  • Conduct and record prospect research and identify government, corporate, and foundation prospects, adding prospects to NetSuite.
  • Write, edit, and proofread grant proposals, including, but not limited to, researching information and data on relevant issues for inclusion in proposals and working with relevant SVDP staff to draft and update proposal narratives.
  • Assemble proposals in accordance with funding source instructions, including collecting required documents, attachments, and copies for timely submission.
• Grant Administration
  • With the Director and Assistant Director, monitor grant awards and contracts to ensure accurate tracking of contract status and reporting deadlines.
  • Coordinate the timely submission of grant reports, including collecting all relevant information needed from SVDP staff and communicating with private grants contacts as needed.
  • Manage routine communication by email, phone, or written correspondence with private funders.
  • Ensure all Grant awards, information, contacts, notes, team actions, deadlines, and correspondence are recorded and tracked accurately in NetSuite.
• Stewardship and Cultivation
  • Conducts regular outreach and communication with existing and potential funders to build relationships.
  • Proactively provides updates to funders about programs being funded and the SVDP organization.
  • Attends events where funders are present to build contacts and strengthen relationships.
  • Coordinates with the Development Department on stewardship actions and relationship-building with private funders.

Secondary Duties

• Assist with miscellaneous writing requirements as needed, such as drafting cover letters and acknowledgement letters.
• Work with the Assistant Director to ensure that application content to consistent across private and government grants.
• Provide administrative support to the Grants Department including schedule coordination, meeting preparation, organization and maintenance of all grant-related electronic and hard copy files, and all other support as directed.
• Other duties as assigned within the scope of the position.