Grants & Restore Manager

Okaloosa County School System; Shalimar (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

The Okaloosa County School System seeks an experienced Grants Administrator to oversee grants administration, RESTORE Act compliance, and related financial processes. This role serves as the primary contact for grant activities and collaborates with county staff, funders, and partners to advance program objectives.

The position requires a bachelor's degree in a related field and substantial grants experience, including supervisory responsibilities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business or Public Administration or closely-related field.
• Five (5) years of technical grants administration experience in a governmental or municipal setting, including three (3) years in supervisory or lead capacity.
• Experience with Microsoft Excel and Word; strong analytical, organizational, and written/verbal communication skills.

Responsibilities

• Supervises, trains, and evaluates staff; provides hiring recommendations.
• Develops a grants administration work plan with goals, objectives, and compliance measures.
• Identifies grant opportunities using professional judgement aligned with county strategy.
• Maintains relationships with funders and strategic partners at local, state, and national levels.
• Develops grants management system processes and ensures documentation and compliance.
• Provides guidance on grant implementation, reporting, and related financial/purchasing procedures.
• Coordinates year-end federal award reporting and related audits.
• Serves as the point of contact for RESTORE Act matters to the Board of County Commissioners.

Skills

Analytical thinking

Organizational skills

Written communication

Verbal communication

Education

Bachelor's degree in Accounting, Finance, Business or Public Administration

Tools

Microsoft Excel

Microsoft Word

Job description

GENERAL STATEMENT OF JOB

Provides grants administration and serves as the primary point of contact for matters related to grants and the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act (RESTORE Act).

EXAMPLES OF WORK

• Supervises, trains, and evaluates the performance of staff; gives recommendations as it relates to hiring, development, and discipline of staff.
• Develops a grants administration work plan which includes goals, objectives, and compliance measures for the grants function.
• Determines grant opportunities using professional and independent judgement with County staff which fit within the strategic direction of the County and the parameters of the funding agency.
• Maintains and builds relationships with funders and other strategic partners on local, state, and national levels.
• Develops grants management system (GMS) process and monitors grant information per award to ensure documentation and processes in software adhere to the Grants Policy and Procedures Manual.
• Provides guidance in grant implementation and management, including instruction of internal procedures and funding agency compliance, grant documentation, and assistance with issues of financial, personnel, payroll, purchasing, reporting and administration of funded awards.
• Provides guidance to department program managers with federal and state reports; assists to resolve budget and compliance issues.
• Provides technical assistance to all grantees during the life of awarded projects.
• Monitors and interprets applicable laws, regulations, and policies, staying abreast of changing trends and best practices; provides grant procedures training to new financial and program manager staff within the County.
• Coordinates year-end financial grant activities and reporting, including preparation of Schedule of Expenditure of Federal Awards, journal entries or other financial reports as required by internal and external auditors.
• Serves as the point of contact for the Okaloosa County Board of County Commissioner related to grants and the RESTORE Act; collaborates with consultant firms hired by the County on all related matters.
• Ensures uniform application of the guidelines provided in the RESTORE Act, federal rules, community needs, desires, and other relevant factors, for natural resource protection or restoration projects or activities.
• Attends meetings outside of normal business hours for the County, other organizations, and the public in regards to RESTORE Act matters.
• Organizes Board agenda items, preparing reports and presentations for the County Administrator, paperwork for signature, drafting and editing sub-agreements, and contracts for legal review.
• Performs other duties as assigned.

Minimum Qualifications

Education, Training, and Experience:

Bachelor’s degree in Accounting, Finance, Business or Public Administration or closely-related field; supplemented by five (5) years technical experience directly related to grants administration in a governmental or municipal organization, three (3) years of which shall be in a supervisory or lead capacity; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Requires experience in Microsoft Excel and Word. Strong analytical, organizational, and written/verbal communication skills required.

Licenses and/or Certifications:

Requires a valid driver license.

Other Requirements

Physical Requirements:

Requires the ability to operate office equipment, to include computer, copy/fax machines, and any related peripherals. Must be able to exert a negligible amount of force occasionally to lift, carry, push, pull, or otherwise move objects. This position requires prolonged periods of sitting/standing in one position for extending periods of time. Physical demands are essentially those of sedentary work.

Language Ability:

Must be able to read a variety of records, reports, policy and procedure manuals, codes, professional journals, etc., in moderately complex to highly technical terminology. Requires the ability to read, interpret, and develop policies and procedures. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction, and punctuation. Requires the ability to communicate effectively in English, and in the various professional languages relevant to cost accounting and accounts management activities.

Intelligence:

Requires the ability to apply principles of logical and scientific thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to make independent judgments; to acquire knowledge of topics related to primary occupation. Requires the application of moderate to long range planning principles and techniques and application of principles of influence systems and synthesis functions.

Numerical Aptitude:

Requires the ability to add and subtract totals, multiply and divide, use decimals and calculate percentages, to determine weight; compute discount, profit and loss, ratio and proportion; interpret graphs

Interpersonal Temperament:

Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under stress when confronted with frequent deadlines. Requires the ability to exercise consistent tact and courtesy in frequent contact with various professionals, County staff, and the general public.