Grant Administrator

County of Pamlico

Bayboro (NC)

On-site

USD 54,000 - 75,000

Full time

35 hours ago

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Job summary

County of Pamlico seeks a Grant Administrator to manage a portfolio of sponsored projects from proposal through closeout. You will prepare proposals, submit grant applications, monitor budgets, and ensure compliance with federal, state, and local regulations.

Under limited supervision, you will maintain financial reports, coordinate with management and staff, and provide data-driven guidance for program performance and external communications.

Qualifications

Bachelor's degree in accounting, finance, business administration, public administration, or related discipline.
Minimum 2 years of grant writing, administration, and management experience preferred.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
Knowledge of GAAP and grants administration practices is desirable.

Responsibilities

Prepare and submit funding proposals, applications, and contracts.
Maintain and provide timely grant reporting data (progress, financials, audits).
Oversee grant process, document procedures, and manage implementation.
Administer all components of the grant cycle, including database management and compliance.
Provide accurate grant data to internal/external departments.
Analyze budget and expenditures for department grants and ensure compliance.
Ensure adherence to laws, policies, and filings; advise stakeholders as needed.
Participate in grantee calls and site visits with financial status updates.
Prepare project approvals and legal agreements per Pamlico County policies.
Support data collection, reporting, and internal/external communications.

Skills

Financial management basics

Grants administration knowledge

Regulatory compliance

Written findings & reporting

Problem-solving

Project management

Documentation & reporting

Communication skills

Education

Bachelor's degree in accounting/finance/public administration or related field

Tools

Microsoft Office

Database management

Job description

GRANT ADMINISTRATOR

GENERAL STATEMENT OF JOB

Under limited supervision, the Grant Administrator will manage a complex portfolio of sponsored projects from proposal submission through award management to project closeout. This includes preparing and organizing materials for proposals, submitting and monitoring grant applications, maintaining financial and program reports, as well as grant budgets. This role is essential in ensuring compliance with federal, state, and local regulations while providing critical financial oversight and guidance to management and staff. Work is performed under the supervision of the County Manager and is evaluated through the observation of work, periodic conferences and review of reports.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Job Functions

Research, prepare and submit all funding proposals, applications, and contracts

Maintain and provide timely reporting data for all grants (progress reports, year-end, financial reporting, audit requests, field visit requests, expenditures and revenue reconciliation, data collection from programs and special reports as required)

Oversee overall grant process, document procedures, and manage all aspects of process implementation

Administer all components of the grant cycle, including database management, grant documentation and grant compliance

Prepare and provide accurate grant data to internal and external departments as necessary

Analyze budget and expenditure reports and ensure compliance for all department grants

Ensure adherence to policies and standards by facilitating meetings and/or providing counsel to internal and external parties, as needed, regarding procedures, statutory requirements and filings

Participate in grantee calls and site visits providing financial status updates as necessary

Ensure all project approval documents and legal agreements are prepared following Pamlico County policies and procedures

Perform grant related tasks as required

Assist withgrant and programperformance measurement, data collection, data visualization and reporting, and preparing internal and external communication materials (Annual Report, Web site content, program brochures, Social Media accounts, etc.)

Performs related tasks as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Working knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.

Working knowledge of current federal, state and local government grant programs.

Working knowledge of technical and administrative rules and regulations in the subject area.

Ability to prepare written findings and present recommendations supported by facts and to prepare and analyze financial information involving existing issues pertaining to the subject area and to present it in oral and/or written form.

Basic problem-solving skills to interpret compliance and report findings to management.

Basic project management skills to work as a team to develop new processes and procedures based upon changes in laws and regulations or industry practice

Ability to provide appropriate documentation to support conclusions.

Ability to organize and format reports to comply with applicable guidelines.

Ability to review and document compliance with laws and regulations.

Ability to implement effective workflow processes and procedures.

Detail-oriented and able to efficiently organize and manage multiple responsibilities.

Excellent written and verbal communication kills

EDUCATION AND EXPERIENCE

Requires a bachelor's degree in accounting, finance, business administration, public administration, or a related discipline from an accredited institution or an equivalent combination of education and experience.

Preferred Qualifications