Grants Programs Lead, Education & Compliance

Chester Upland School District; Chester (Delaware County); On-site; USD 70,000 - 100,000; Full time

Job summary

The Chester Upland School District seeks a Grants Manager to lead day-to-day administration, implementation, and compliance oversight of federal, state, and locally funded grant programs within the Federal Programs Department. You will liaise with district leaders, community partners, vendors, and funding agencies to ensure timely reporting and successful program outcomes.

You will monitor performance, maintain documentation, and coordinate professional development while ensuring adherence to

Qualifications

• Master's Degree in Education or related field; PA Principal Certification preferred.
• Minimum three years of progressively responsible experience in educational administration, grant management, program coordination, school safety, student services, or related field.
• Experience managing federal and/or state grant-funded programs.
• Knowledge of federal grant compliance requirements including Uniform Grant Guidance (2 CFR Part 200).
• Strong written, organizational, communication, and data analysis skills.

Responsibilities

• Coordinate the implementation of assigned federal, state, and local grant programs.
• Monitor grant activities to ensure compliance with approved applications, grant agreements, budgets, and performance measures.
• Maintain program documentation required by federal and state agencies.
• Assist with preparation and submission of grant reports, continuation applications, budget modifications, and grant amendments.
• Support district monitoring visits, audits, desk reviews, and compliance reviews.
• Ensure compliance with all applicable federal, state, and local regulations.
• Coordinate implementation of grant-funded services, activities, and initiatives.
• Develop implementation timelines and monitor progress toward grant objectives.
• Facilitate communication among schools, district departments, community organizations, and external partners.
• Coordinate grant-funded professional development and training opportunities.
• Monitor contractor and vendor performance.
• Assist with sustainability planning and program evaluation activities.
• Support school safety and violence prevention initiatives.
• Coordinate Behavioral Threat Assessment Team activities and training.
• Assist with crisis response planning and prevention initiatives.
• Collect, analyze, and maintain program performance data.
• Monitor progress toward grant objectives and performance measures.
• Prepare data reports for funding agencies, district leadership, and stakeholders.
• Coordinate evaluation activities with external evaluators and partners.
• Utilize district data systems to monitor program effectiveness and outcomes.
• Monitor grant budgets and expenditures.
• Review invoices and supporting documentation for grant-funded activities.
• Work collaboratively with the Business Office and Federal Programs Department regarding purchasing, procurement, and fiscal compliance.
• Assist with budget revisions and financial reporting.
• Monitor encumbrances and expenditure timelines.
• Facilitate meetings with internal and external stakeholders.
• Coordinate communication with funding agencies and community partners.
• Represent the Federal Programs Department at district, community, and grant-related meetings.
• Support family and community engagement initiatives connected to grant-funded programs.

Skills

Grant management

Data analysis

Project coordination

Communication skills

Regulatory compliance

Education

Master's Degree in Education or related field

Pennsylvania Principal Certification preferred

Tools

Microsoft Office

Google Workspace

Grant management systems

Job description

The Chester Upland School District seeks a Grants Manager to lead day-to-day administration, implementation, and compliance oversight of federal, state, and locally funded grant programs within the Federal Programs Department. You will liaise with district leaders, community partners, vendors, and funding agencies to ensure timely reporting and successful program outcomes.

You will monitor performance, maintain documentation, and coordinate professional development while ensuring adherence to