Grants Manager

Chester Upland School District; Chester (Delaware County); On-site; USD 70,000 - 100,000; Full time

Job summary

The Chester Upland School District seeks a Grants Manager to lead day-to-day administration, implementation, and compliance oversight of federal, state, and locally funded grant programs within the Federal Programs Department. You will liaise with district leaders, community partners, vendors, and funding agencies to ensure timely reporting and successful program outcomes.

You will monitor performance, maintain documentation, and coordinate professional development while ensuring adherence to

Qualifications

• Master's Degree in Education or related field; PA Principal Certification preferred.
• Minimum three years of progressively responsible experience in educational administration, grant management, program coordination, school safety, student services, or related field.
• Experience managing federal and/or state grant-funded programs.
• Knowledge of federal grant compliance requirements including Uniform Grant Guidance (2 CFR Part 200).
• Strong written, organizational, communication, and data analysis skills.

Responsibilities

• Coordinate the implementation of assigned federal, state, and local grant programs.
• Monitor grant activities to ensure compliance with approved applications, grant agreements, budgets, and performance measures.
• Maintain program documentation required by federal and state agencies.
• Assist with preparation and submission of grant reports, continuation applications, budget modifications, and grant amendments.
• Support district monitoring visits, audits, desk reviews, and compliance reviews.
• Ensure compliance with all applicable federal, state, and local regulations.
• Coordinate implementation of grant-funded services, activities, and initiatives.
• Develop implementation timelines and monitor progress toward grant objectives.
• Facilitate communication among schools, district departments, community organizations, and external partners.
• Coordinate grant-funded professional development and training opportunities.
• Monitor contractor and vendor performance.
• Assist with sustainability planning and program evaluation activities.
• Support school safety and violence prevention initiatives.
• Coordinate Behavioral Threat Assessment Team activities and training.
• Assist with crisis response planning and prevention initiatives.
• Collect, analyze, and maintain program performance data.
• Monitor progress toward grant objectives and performance measures.
• Prepare data reports for funding agencies, district leadership, and stakeholders.
• Coordinate evaluation activities with external evaluators and partners.
• Utilize district data systems to monitor program effectiveness and outcomes.
• Monitor grant budgets and expenditures.
• Review invoices and supporting documentation for grant-funded activities.
• Work collaboratively with the Business Office and Federal Programs Department regarding purchasing, procurement, and fiscal compliance.
• Assist with budget revisions and financial reporting.
• Monitor encumbrances and expenditure timelines.
• Facilitate meetings with internal and external stakeholders.
• Coordinate communication with funding agencies and community partners.
• Represent the Federal Programs Department at district, community, and grant-related meetings.
• Support family and community engagement initiatives connected to grant-funded programs.

Skills

Grant management

Data analysis

Project coordination

Communication skills

Regulatory compliance

Education

Master's Degree in Education or related field

Pennsylvania Principal Certification preferred

Tools

Microsoft Office

Google Workspace

Grant management systems

Job description

Frontline Applicant Tracking - Chester-Upland School District

Position Summary

The Grants Manager is responsible for the day-to-day administration, implementation, monitoring, and compliance oversight of federal, state, and locally funded grant programs administered through the Chester Upland School District Federal Programs Department. The position supports the successful implementation of grant-funded initiatives by coordinating program activities, monitoring performance measures, maintaining compliance with grant requirements, facilitating stakeholder engagement, and ensuring timely reporting of program outcomes.

The Grants Manager serves as a liaison among district administrators, school leaders, community partners, vendors, law enforcement agencies, mental health providers, and funding agencies to ensure effective implementation of grant-funded programs and services.

The Grants Manager may oversee programs funded through the U.S. Department of Justice, Pennsylvania Department of Education, Pennsylvania Commission on Crime and Delinquency, U.S. Department of Education, and other public and private funding sources.

Reports To

Director of Federal Programs and Development

Terms of Employment

12-Month Position

Grant-Funded Position

Salary commensurate with experience and available funding.

Qualifications

Required

• Master's Degree in Education, Educational Leadership, Public Administration, Criminal Justice, School Counseling, Social Work, Business Administration, or related field.
• Pennsylvania Principal Certification preferred.
• Minimum three (3) years of progressively responsible experience in educational administration, grant management, program coordination, school safety, student services, or related field.
• Experience managing federal and/or state grant-funded programs.
• Knowledge of federal grant compliance requirements including Uniform Grant Guidance (2 CFR Part 200).
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Strong written, organizational, communication, and data analysis skills.

Preferred

• Experience administering DOJ, BJA, PCCD, PDE, Title Programs, Ready to Learn, 21st CCLC, or similar grants.
• Experience with behavioral threat assessment, school safety initiatives, violence prevention programs, or student support services.
• Experience coordinating community partnerships and contracted services.

Essential Duties and Responsibilities

Grant Administration and Compliance

• Coordinate the implementation of assigned federal, state, and local grant programs.
• Monitor grant activities to ensure compliance with approved applications, grant agreements, budgets, and performance measures.
• Maintain program documentation required by federal and state agencies.
• Assist with preparation and submission of grant reports, continuation applications, budget modifications, and grant amendments.
• Support district monitoring visits, audits, desk reviews, and compliance reviews.
• Ensure compliance with all applicable federal, state, and local regulations.

Program Management

• Coordinate implementation of grant-funded services, activities, and initiatives.
• Develop implementation timelines and monitor progress toward grant objectives.
• Facilitate communication among schools, district departments, community organizations, and external partners.
• Coordinate grant-funded professional development and training opportunities.
• Monitor contractor and vendor performance.
• Assist with sustainability planning and program evaluation activities.

School Safety and Violence Prevention Programs

• Support implementation of school safety and violence prevention initiatives.
• Coordinate Behavioral Threat Assessment Team activities and training.
• Assist with implementation of anonymous reporting systems and school safety awareness campaigns.
• Coordinate school safety training for staff, students, and families.
• Facilitate collaboration among school personnel, School Resource Officers, law enforcement agencies, mental health providers, and community partners.
• Assist with crisis response planning and prevention initiatives.

Data Collection and Performance Reporting

• Collect, analyze, and maintain program performance data.
• Monitor progress toward grant objectives and performance measures.
• Prepare data reports for funding agencies, district leadership, and stakeholders.
• Coordinate evaluation activities with external evaluators and partners.
• Utilize district data systems to monitor program effectiveness and outcomes.

Fiscal Oversight

• Monitor grant budgets and expenditures.
• Review invoices and supporting documentation for grant-funded activities.
• Work collaboratively with the Business Office and Federal Programs Department regarding purchasing, procurement, and fiscal compliance.
• Assist with budget revisions and financial reporting.
• Monitor encumbrances and expenditure timelines.

Community and Stakeholder Engagement

• Facilitate meetings with internal and external stakeholders.
• Coordinate communication with funding agencies and community partners.
• Represent the Federal Programs Department at district, community, and grant-related meetings.
• Support family and community engagement initiatives connected to grant-funded programs.

Knowledge, Skills, and Abilities

• Knowledge of federal and state grant administration requirements.
• Knowledge of public school operations and educational programs.
• Knowledge of school safety, violence prevention, and student support initiatives.
• Ability to analyze data and prepare comprehensive reports.
• Ability to establish and maintain effective working relationships.
• Ability to manage multiple projects and priorities simultaneously.
• Strong technology proficiency, including Microsoft Office, Google Workspace, and grant management systems.

Evaluation

Performance shall be evaluated annually by the Director of Federal Programs and Development in accordance with Board policy, administrative regulations, and grant performance expectations.

Physical Requirements

Ability to travel between district buildings and community locations as required. Occasional evening and weekend attendance at meetings, trainings, and district events may be required.

The information in this job description is for compliance with Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A). It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position. The incumbent may perform or be assigned other duties.

Equal Opportunity Employer

The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at [e-mail] .