Grants & Programs Assistant (2-Year Term)

The David and Lucile Packard Foundation; Los Altos (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

The David and Lucile Packard Foundation in Los Altos, CA seeks a Program Assistant for a two-year limited-term position to provide administrative and grantmaking support across the Foundation.

You will organize files, assist with correspondence and grant reporting, coordinate meetings, and collaborate with several grantmaking teams while upholding the Foundation's commitment to diversity, equity, and inclusion.

Qualifications

• Excellent written and oral communication, with strong attention to detail.
• Proficient with computer skills including Microsoft Office and Outlook.
• Demonstrated ability to work well across multiple teams.
• Able to meet deadlines and multi-task in a fast-paced environment.
• Highly organized and efficient.
• Ability to handle confidential information with discretion.
• Commitment to diversity, equity, and inclusion.

Responsibilities

• Organize, maintain, and update electronic grant files.
• Proofread general correspondence, memos, and grant summaries.
• Track grantee report deadlines and review reports.
• Schedule meetings and take notes.
• Update team documents in a web-based system.
• Support grantmaking reviews from invitation to post-award.
• Work inclusively with integrity and respect for others.
• Assist with administrative projects, events, and meetings.

Skills

Communication skills

Team collaboration

Time management

Organizational skills

Confidential handling

Diversity, equity & inclusion

Education

BA degree or equivalent experience

Tools

Microsoft Office

Outlook

Job description

The David and Lucile Packard Foundation in Los Altos, CA seeks a Program Assistant for a two-year limited-term position to provide administrative and grantmaking support across the Foundation.

You will organize files, assist with correspondence and grant reporting, coordinate meetings, and collaborate with several grantmaking teams while upholding the Foundation's commitment to diversity, equity, and inclusion.