Grants & Data Operations Assistant (Hybrid)

The David and Lucile Packard Foundation; Los Altos (CA); Hybrid; USD 75,000 - 83,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement plan with 15% employerconp

Life and disability insurance

Paid time off and sick leave

Adoption and fertility benefits

Tuition assistance

Commuter benefits

Job summary

The David and Lucile Packard Foundation in Los Altos, CA is hiring a Limited Term Flexible Program Assistant to support initiative teams with general administrative and grantmaking duties. This entry-level role offers nonprofit exposure and opportunities to learn grant lifecycle processes.

You will report to the Business Solutions Officer and collaborate across teams, handling files, correspondence, deadlines, and meetings. The role uses a hybrid schedule with in-office days.

Qualifications

• Associate degree or equivalent experience is required for this role.
• 1–2 years of administrative support experience.
• Nonprofit sector experience desirable but not required.

Responsibilities

• Support grantmaking teams through the grant lifecycle and manage grant files.
• Prepare and proofread general correspondence, memos, and summaries.
• Track grantee report deadlines and review reports.
• Organize meetings and take notes.
• Support events and Foundation-hosted meetings as needed.
• Process invoices and expense reports.
• Interact with grantees during proposal and reporting processes.
• Pursue professional development opportunities and participate in Foundation-wide trainings.

Skills

Communication skills

Inclusive mindset

Attention to detail

Microsoft Office

Fluxx

Monday.com

Databases

Adaptability

Team collaboration

Time management

Organization

Confidentiality

Cultural competence

Education

Associate degree or equivalent experience

Tools

N/A

Job description

The David and Lucile Packard Foundation in Los Altos, CA is hiring a Limited Term Flexible Program Assistant to support initiative teams with general administrative and grantmaking duties. This entry-level role offers nonprofit exposure and opportunities to learn grant lifecycle processes.

You will report to the Business Solutions Officer and collaborate across teams, handling files, correspondence, deadlines, and meetings. The role uses a hybrid schedule with in-office days.