Grants Program Administrator | Executive Support & Compliance

Jobtailor; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail-oriented administrative coordinator to oversee federally funded grant programs in a fast-paced environment. You will review applications for regulatory compliance, maintain documentation, and support financial activities related to grants.

Responsibilities include coordinating meetings, preparing agendas and presentations, editing memos, and tracking action items to closure. Proficiency in Microsoft Office and Kissflow is essential for success in this role.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 3+ years of experience in administrative coordination or related role.
• Experience supporting senior leaders and coordinating meetings.
• Strong written and verbal communication; editing and formatting.
• Proficiency with Microsoft Office and Kissflow.

Responsibilities

• Support administration and oversight of federally funded grant programs.
• Review grant applications and ensure compliance with federal regulations.
• Maintain program documentation and track action items.
• Support financial management activities for grant-funded projects.
• Schedule meetings, prepare agendas, take notes, and follow up on actions.
• Prepare draft presentations and PowerPoint outlines; edit briefing memos.
• Process Kissflow requests supporting Project Delivery and ROE letters.
• Track data requests and compile KPI trackers and monthly reports.
• Prepare Commissioners Court progress transmittals and RCAs; format letters to teams.

Skills

Meeting coordination

Documentation & reporting

Communication

Time management

Attention to detail

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Project Management, or related field

Tools

Kissflow

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Jobtailor is seeking a detail-oriented administrative coordinator to oversee federally funded grant programs in a fast-paced environment. You will review applications for regulatory compliance, maintain documentation, and support financial activities related to grants.

Responsibilities include coordinating meetings, preparing agendas and presentations, editing memos, and tracking action items to closure. Proficiency in Microsoft Office and Kissflow is essential for success in this role.