Grants Administrator

Jobtailor; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail-oriented administrative coordinator to oversee federally funded grant programs in a fast-paced environment. You will review applications for regulatory compliance, maintain documentation, and support financial activities related to grants.

Responsibilities include coordinating meetings, preparing agendas and presentations, editing memos, and tracking action items to closure. Proficiency in Microsoft Office and Kissflow is essential for success in this role.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 3+ years of experience in administrative coordination or related role.
• Experience supporting senior leaders and coordinating meetings.
• Strong written and verbal communication; editing and formatting.
• Proficiency with Microsoft Office and Kissflow.

Responsibilities

• Support administration and oversight of federally funded grant programs.
• Review grant applications and ensure compliance with federal regulations.
• Maintain program documentation and track action items.
• Support financial management activities for grant-funded projects.
• Schedule meetings, prepare agendas, take notes, and follow up on actions.
• Prepare draft presentations and PowerPoint outlines; edit briefing memos.
• Process Kissflow requests supporting Project Delivery and ROE letters.
• Track data requests and compile KPI trackers and monthly reports.
• Prepare Commissioners Court progress transmittals and RCAs; format letters to teams.

Skills

Meeting coordination

Documentation & reporting

Communication

Time management

Attention to detail

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Project Management, or related field

Tools

Kissflow

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

• Support administration and oversight of federally funded grant programs
• Review grant applications and ensure compliance with federal regulations
• Maintain program documentation
• Support financial management activities related to grant-funded projects
• Schedule key meetings, prepare agendas, take notes, and follow up on action items
• Prepare draft presentation and PowerPoint outlines
• Edit and format director briefing memos
• Process Kissflow requests supporting Project Delivery
• Process non-invasive and temporary ROE letters
• Track responses from project delivery teams on data and information requests
• Prepare monthly Commissioners Court progress transmittals and RCAs
• Compile KPIs and update KPI trackers
• Maintain executive action trackers and track progress
• Create and format regular meeting presentations
• Send signed letters and memos to project teams

Requirements

• Bachelor's degree in Business Administration, Public Administration, Communications, Project Management, or a related field; equivalent relevant experience may be considered in lieu of a degree
• 3+ years of experience in administrative coordination, executive support, project administration, program coordination, or a related role
• Demonstrated experience supporting senior-level leaders, directors, executives, or leadership teams
• Strong experience coordinating meetings, preparing agendas and presentations, documenting meeting outcomes, and tracking action items through completion
• Excellent written and verbal communication skills, including the ability to edit and format professional business documents
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated attention to detail and commitment to accuracy
• Proficiency with Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Must be 18 years of age or older
• Eligibility to work in the United States without employer sponsored visa is required
• Must pass company and any applicable client background check and reference check upon offer of employment

Core Competencies

Demonstrates strong organizational and time-management skills while supporting senior-level leaders through effective meeting coordination, documentation, and presentation preparation. Proficient in managing grant program administration and compliance with federal regulations.

Highest-signal resume keywords

• Bachelor's Degree
• 3+ Years Experience in Administrative Coordination
• Microsoft Office Proficiency
• Excellent Written and Verbal Communication Skills
• Attention to Detail

Hard Skills

• Grant Program Administration
• Meeting Coordination
• Document Preparation
• Financial Management Support
• KPI Tracking
• Project Administration
• Compliance Review
• Action Item Tracking
• Presentation Creation
• Editing and Formatting

Soft Skills

• Organizational Skills
• Time-Management Skills
• Communication Skills

Industry Keywords

• Federal Regulations
• Grant Programs
• Executive Support
• Program Coordination
• Project Delivery

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Kissflow