Grants Operations and Systems Coordinator

Holland America-Princess (Holland America Dawson City Inn); Wasilla (AK); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Mat-Su Health Foundation is seeking a Grants Operations & Systems Coordinator to balance operational execution, process ownership, and system backup support. This mid-level, hybrid role serves as the operational hub of the grants function, ensuring processes run smoothly, compliance is tracked, and providing redundancy coverage for the Systems Analyst while coordinating higher-level tasks.

The role involves end-to-end grant processing, process ownership, system support, stakeholder coordination,

Qualifications

• Bachelor’s degree preferred or relevant work experience.
• 3–5+ years in grants administration, operations, or program coordination.
• Familiarity with grants management systems and reporting tools.
• Strong organizational and project coordination skills.

Responsibilities

• Manage end-to-end grant processing including intake, review coordination, award setup, amendments, and closeout tracking.
• Coordinate reviewer workflows and panel logistics.
• Maintain operational calendars, grant cycles, and deadline schedules.
• Monitor compliance checkpoints and flag risks for escalation.
• Implement process improvements developed in collaboration with the Systems Analyst.
• Serve as backup system administrator for routine updates and QA checks on system data and workflows.
• Support training efforts for staff and grantees.
• Maintain operational dashboards and trackers and compile reports for leadership and audits.

Skills

Grant management

Operational coordination

Stakeholder communication

Data analysis

Process improvement

Education

Bachelor’s degree preferred or relevant work experience

Tools

Grants management systems

Reporting tools

MS Excel

Job description

Position Summary

The Grants Operations & Systems Coordinator is a mid-level hybrid role that balances operational execution, process ownership, and system backup support. This position serves as the operational hub of the grants function — ensuring processes run smoothly, compliance is tracked, and providing redundancy coverage for the Systems Analyst while managing higher-level coordination responsibilities.

Essential Duties and Responsibilities

Grants Operations Execution

• Manage end-to-end grant processing including intake, review coordination, award setup, amendments, and closeout tracking
• Ensure completeness and compliance of applications and documentation
• Coordinate reviewer workflows and panel logistics

Process Ownership

• Maintain operational calendars, grant cycles, and deadline schedules
• Monitor compliance checkpoints and flag risks for escalation
• Implement process improvements developed in collaboration with the Systems Analyst

System Support

• Serve as backup system administrator for routine updates (user setup, configuration changes)
• Perform QA checks on system data and workflows
• Assist with report generation and data validation

Stakeholder Coordination

• Act as the primary point of contact for applicants and internal program staff
• Provide guidance on processes, requirements, and timelines
• Support training efforts for staff and grantees

Reporting & Tracking

• Maintain operational dashboards and trackers
• Compile reports for leadership and audits
• Track KPIs including approval timelines, application volume, and compliance status

Competencies

• Ability to advance the mission of MSHF through detailed and effective organizational skills and logistics coordination.
• Operational rigor and attention to detail
• Ability to bridge systems and business processes
• Problem-solving and prioritization
• Cross-team collaboration
• Demonstrates a customer service orientation when supporting internal stakeholders, ensuring needs are addressed promptly and effectively.

Education & Experience

• Bachelor’s degree preferred or relevant work experience
• 3–5+ years in grants administration, operations, or program coordination
• Familiarity with grants management systems and reporting tools
• Strong organizational and project coordination skills

EEO statement:

Mat-Su Health Foundation is an equal employment opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.