Grant Coordinator

Cherokee Indian Hospital; North Carolina; On-site; USD 65,000 - 90,000; Full time

Job summary

Cherokee Indian Hospital is seeking a Grant Management Specialist to oversee the sponsored programs portfolio, ensure compliance with federal and CIHA requirements, and support fiscal reporting. The role involves coordinating grants, contracts, and budgets across departments while maintaining alignment with tribal health priorities.

Responsibilities include preparing grant proposals, monitoring budgets, generating reports, and facilitating external audits.

Qualifications

• Bachelor's degree in a related field and two years of administrative program management experience.
• Strong communication skills, accounting knowledge, and MS Office proficiency.
• Experience with tribal health systems or Indigenous communities preferred.
• Familiarity with trauma-informed or culturally responsive grant frameworks.

Responsibilities

• Assist with planning and preparing grant proposals for one or more departments; guide staff on funding agency regulations.
• Prepare reporting documents for grantors or leadership including computerized summaries/graphics.
• Facilitate communication between grantor agencies and internal departments; support contract generation and leadership review.
• Analyze and evaluate budgets for salaries, cost categories, fringe benefits, indirect costs, and equipment.
• Monitor grant activities and grant-funded staff to ensure fidelity to grant services; track performance metrics.
• Collaborate with program staff to align grants goals with community outcomes; assist with audits and reporting.

Skills

Strong communication skills

Accounting knowledge

MS Office skills

Database systems

Education

Bachelor's degree in a related field

Two years of program management administration experience

Tools

MS Office

Job description

Serves as liaison between hospital departments and the Contracting Department. Interprets both agency and departmental requirements, policies/procedures, and provides support to obtain newly available information on funding targets, timing of reports, fiscal issues and compliance with regulatory requirements. Independently makes decisions, authorizes actions, and manages the sponsored programs portfolio for assigned areas. Generates reports to evaluate activity and available funds. Assists with programmatic and fiscal reporting. Completes periodic and annual reporting to grantor agencies. Must have an extensive understanding of grant related federal and state rules, regulations, policies, and procedures. Must have outstanding verbal and written communication skills and an extensive knowledge of business administration and accounting practices.

Job Description

• Assists with the planning and preparation of grant proposals for one or more departments; provides guidance and assistance to staff in the interpretation of funding agency regulations and requirements related to the assigned program.
• Prepares various documents for reporting to grantors or leadership including computerized statistical summaries and/or graphics.
• Facilitating communication between grantor agencies and internal departments.
• Assist with facilitating contracts, including generation of the contract and preparing the contract for BH leadership review.
• Analyzes and evaluates contract and grant budgets for correct calculation of expense categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
• Analyzes and evaluates awarded proposals, contracts, subcontracts for compliance with funding agency, federal, state, and CIHA requirements; prepares required acceptance documentation, recommends approval or rejection of deviations from contract specifications.
• Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
• Supporting cross-functional teams in aligning grants goals with program outcomes.
• Representing CIHA in external meetings or webinars related to grant funding.
• Implements established grant management policies and procedures by collaborating with other departments.
• Directly monitors grant activities and grant funded staff, to ensure fidelity to grant funded services.
• Utilizes specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
• Assists departments with work plan amendments and/or budget changes occurring during the awarded granting period.
• Training staff on grant compliance, reporting expectations, or data collection.
• Provides training and technical assistance to CIHA staff on grant compliance, reporting protocols, and proposal development.
• Performs reviews of data to complete monthly reconciliations.
• Reviews and provides interpretation of rules, regulations, and requirements with regard to grant activities to ensure compliance with grantor and CIHA policies and procedures.
• Maintains files as required by grantor and CIHA policies.
• Ensures completion and delivery of periodic and annual reporting to Leadership, contracting department, and grantor agencies. Tracks and communicates deadlines as well as the report submission process to relevant reporting staff, ensures relevant behavioral health staff involved in grant reporting provide necessary information/data as part of the grant reporting.
• Exercise self-care and emotional awareness of self to ensure practice of the CIHA Guiding Principles to ensure positive interactions in all activities.
• Will facilitate external Grant audits by planning and communicating with the state/federal agency and with all internal CIHA departments involved in the grant. Will ensure audit data is prepared and available for auditors and/or is submitted electronically within the requested timeline.
• Collaborates with program staff to define, collect, and analyze performance metrics aligned with grant objectives and community impact.
• Develops an understanding of the high-risk populations served and culturally appropriate/evidenced based approaches used to treat them.
• Identifying risks to grant performance or compliance and proposing mitigation strategies and notify leadership immediately
• Supporting sustainability planning for grant-funded programs.
• Performs other duties as assigned.

Education/Experience/Minimum Qualifications

• Minimum requirements include graduation from an appropriately accredited four-year college or university in a related field and two years of experience in the management of administrative activities of a business or governmental program; or an equivalent combination of education and experience.
• Must have strong communication skills, accounting knowledge and MS Office skills.
• Experience with tribal health systems or Indigenous communities.
• Familiarity with trauma-informed or culturally responsive grant frameworks.
• Must demonstrate a recovery-oriented framework.
• Valid driver’s license required.

Preferred

• At least five years’ experience in the management of accounting/fiscal activities of a business or governmental program and/or a Master’s degree in a related field