Grants Operations and Systems Coordinator

Mat-Su Health Foundation; Wasilla (AK); On-site; USD 60,000 - 85,000; Full time

Job summary

Mat-Su Health Foundation seeks a mid-level Grants Operations & Systems Coordinator to balance operational execution, process ownership, and system backup support. This role acts as the operational hub of the grants function, ensuring processes run smoothly while tracking compliance and providing redundancy for the Systems Analyst.

The ideal candidate will have 3–5+ years in grants administration, familiarity with grants management systems, and strong organizational skills to coordinate

Qualifications

• Bachelor’s degree preferred or relevant work experience.
• 3–5+ years in grants administration, operations, or program coordination.
• Familiarity with grants management systems and reporting tools.
• Strong organizational and project coordination skills.

Responsibilities

• Grants Operations Execution: Manage end-to-end grant processing, ensure completeness and compliance, coordinate reviewer workflows and panel logistics.
• Process Ownership: Maintain calendars, grant cycles and deadlines, monitor compliance checkpoints, implement process improvements.
• System Support: Serve as backup system administrator for routine updates, perform QA on system data, assist with reports and data validation.
• Stakeholder Coordination: Act as primary contact for applicants and internal staff, provide guidance on processes and timelines, support staff and grantee training.
• Reporting & Tracking: Maintain dashboards and trackers, compile reports for leadership and audits, track KPIs and ensure alignment with organizational goals.

Skills

Stakeholder coordination

Project coordination

Data validation

Education

Bachelor’s degree preferred or relevant work experience

Job description

The Grants Operations & Systems Coordinator is a mid-level hybrid role that balances operational execution, process ownership, and system backup support. This position serves as the operational hub of the grants function — ensuring processes run smoothly, compliance is tracked, and providing redundancy coverage for the Systems Analyst while managing higher-level coordination responsibilities.

Essential Duties and Responsibilities

Grants Operations Execution

• Manage end-to-end grant processing including intake, review coordination, award setup, amendments, and closeout tracking
• Ensure completeness and compliance of applications and documentation
• Coordinate reviewer workflows and panel logistics

Process Ownership

• Maintain operational calendars, grant cycles, and deadline schedules
• Monitor compliance checkpoints and flag risks for escalation
• Implement process improvements developed in collaboration with the Systems Analyst

System Support

• Serve as backup system administrator for routine updates (user setup, configuration changes)
• Perform QA checks on system data and workflows
• Assist with report generation and data validation

Stakeholder Coordination

• Act as the primary point of contact for applicants and internal program staff
• Provide guidance on processes, requirements, and timelines
• Support training efforts for staff and grantees

Reporting & Tracking

• Maintain operational dashboards and trackers
• Compile reports for leadership and audits
• Track KPIs including approval timelines, application volume, and compliance status
• Ability to advance the mission of MSHF through detailed and effective organizational skills and logistics coordination.
• Operational rigor and attention to detail
• Ability to bridge systems and business processes
• Problem-solving and prioritization
• Cross-team collaboration
• Demonstrates a customer service orientation when supporting internal stakeholders, ensuring needs are addressed promptly and effectively.

Education & Experience

• Bachelor’s degree preferred or relevant work experience
• 3–5+ years in grants administration, operations, or program coordination
• Familiarity with grants management systems and reporting tools
• Strong organizational and project coordination skills

Work environment: Employee will be working in a typical office environment with offices, moderate temperature, and equipment noise.

EEO statement: Mat-Su Health Foundation is an equal employment opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.