Grants Officer

Frederick Community College

Maryland

Hybrid

USD 76,000 - 80,000

Full time

17 hours ago

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Benefits offered by this job

Medical insurance

Tuition waiver for employee and depend

Tuition reimbursement

Generous leave benefits

Job summary

Frederick Community College seeks a skilled Grants Officer to manage pre-award and post-award activities within the Office of Grants and Sponsored Programs. You will coordinate proposal development, budgets, and compliance while guiding faculty and staff through the grant lifecycle, ensuring sponsor alignment.

The role emphasizes collaboration across departments, proactive funding opportunity discovery, and adherence to federal, state, and institutional policies.

Qualifications

Bachelor’s degree in a relevant field.
Two years of grants experience.
Excellent organizational and communication skills to collaborate with FCC personnel and sponsors.
Ability to learn and navigate software systems.

Responsibilities

Serve as the primary contact for faculty and staff pursuing new grant opportunities.
Coordinate and support all phases of proposal development, including timelines, budgets, narratives, compliance reviews.
Review award notices and ensure consistency with approved proposals and sponsor requirements.
Advise on allowable activities, sponsor restrictions, and reporting requirements.
Collaborate with Grants Accountant on templates and post-award activities.

Skills

Organizational skills

Written & verbal communication

Proposal management

Software navigation

Education

Bachelor’s degree

Tools

InfoEd SPIN

PeopleSoft

Grants.gov

Job description

Please see Special Instructions for more details.

All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.

A full list of FCC benefits can be found here: https://publications.hilbgroup.com/FCCBenefitsGuide/

FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more!

Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply.

Position Information

Requisition Number AS997P

Job Title Grants Officer

Pay Rate $75,627.02 - $80,000 annually

Position Type Administrative

Position Summary

The Grants Officer provides comprehensive Pre-award and Post-award support for Frederick Community College’s Office of Grants and Sponsored Programs ( GSP ). This position coordinates proposal development and submission, ensures compliance with sponsor, federal, state, and institutional requirements, supports award acceptance and implementation, and assists faculty and staff throughout the grant lifecycle. The Grants Officer proactively assists FCC personnel in identifying funding opportunities, creating competitive proposals, preparing accurate budgets, and submitting compliant proposals. This position requires the ability to collaborate across teams using varied styles and approaches that reflect an understanding of the role in a diverse multicultural workplace.

Essential Duties and Responsibilities

Serve as the primary point of contact for faculty and staff pursuing new grant opportunities.

Implement and uphold internal GSP policies and procedures.

Provide updates to the GSP Intranet and the external-facing website.

Evaluate funding opportunities for institutional alignment, sponsor eligibility, competitiveness, and feasibility.

Maintain familiarity with federal and state funding opportunity sources and facilitate faculty and staff use of grant database resources (InfoEd SPIN ).

Maintain current knowledge of federal guidelines (2 CFR Part 200), sponsor regulations, and institutional policies governing sponsored programs.

Coordinate and support all phases of proposal development, including timelines, budgets, narratives, compliance reviews, and final submissions.

Maintain proactive communication with Project Directors and other stakeholders.

Coordinate institutional approvals and required authorizations in accordance with institutional and sponsor deadlines.

Review award notices and agreements to verify consistency with approved proposals and sponsor requirements.

Assist the Associate Vice President ( AVP ) with review and negotiation of award agreements and contractual terms.

Review project expenditures for allowability, allocability, reasonableness, and consistency.

Serve as the primary administrative liaison with Project Directors, sponsors, and internal administrative offices.

Advise Project Directors and Grants Accountant on allowable activities, sponsor restrictions, and reporting requirements.

Assist with non-financial post-award administration, including amendments, extensions, and sponsor communications.

Collaborate with Grants Accountant to create mutually beneficial templates (e.g. effort reporting and budget forms).

Participate in regular professional development opportunities to stay current on job responsibilities.

Assist the AVP with policy development, campus communications, training, and educational outreach related to grants and sponsored programs.

Perform other duties as assigned.

In-person position with the ability for 1 day of remote work per week after 6 months.

Required Minimum Qualifications

Bachelor’s degree in Higher Education, Business or Public Administration, Accounting, Legal Studies, or other relevant field.

Two years of experience working with grants.

Excellent organizational skills, attention to detail, and the ability to proactively manage complex proposals with tight deadlines.

Excellent written and verbal communication skills to effectively collaborate with FCC personnel as well as sponsors.

Agility in learning and navigating software systems.

Desired Qualifications

Three or more years of experience in grant administration.

Experience administering federal, state, local, and private foundation grants.

Working knowledge of Uniform Guidance (2 CFR Part 200), federal grant regulations, and sponsor compliance requirements. (DoEd, NSF , etc.).

Experience using financial management systems (PeopleSoft or similar).

Previous experience in working with grant database systems (InfoEd SPIN or similar).

Certification in grants management or research administration.

Experience in higher education or public-sector grant administration.

Experience with electronic proposal submission systems (e.g., Grants.gov, Research.gov, ASSIST , JustGrants).

Work Schedule

8:30 AM – 4:30 PM, Monday to Friday

Full/Part Time

Full/Part Time Full Time

Telework Eligible? Yes

Additional Information

Essential Personnel? No

Special Instructions

A full list of FCC benefits can be found here: https://publications.hilbgroup.com/FCCBenefitsGuide/

Non-Discrimination Statement

Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* To be considered for this position, you must possess a bachelor's degree in Higher Education, Business or Public Administration, Accounting, Legal Studies, or another relevant field; have at least two years of experience working with grants; demonstrate excellent organizational skills, attention to detail, and the ability to proactively manage complex proposals with tight deadlines; possess excellent written and verbal communication skills to effectively collaborate with Frederick Community College personnel and sponsors; and demonstrate the ability to quickly learn and navigate software systems. Please indicate below whether you meet these minimum qualifications:
- Yes, I meet these minimum qualifications.
- No, I do not meet these minimum qualifications.

Documents Needed To Apply

Required Documents