Grants Officer

Frederick Community College; Frederick (MD); Hybrid; USD 75,627 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision

Tuition benefits

Retirement plans

Job summary

Frederick Community College invites applications for a Grants Officer to support pre- and post-award activities in the Office of Grants and Sponsored Programs. You will coordinate proposal development, budgets, and submissions while ensuring compliance with sponsor and institutional requirements.

The role involves collaborating with faculty, sponsors, and internal offices, with a focus on identifying funding opportunities, preparing competitive proposals, and providing guidance on allowable

Qualifications

• Bachelor’s degree required in a relevant field.
• Two years of experience working with grants.
• Excellent organizational and communication skills to collaborate with FCC personnel and sponsors.
• Ability to manage complex proposals with tight deadlines.
• Proactive in identifying funding opportunities and preparing budgets.

Responsibilities

• Serve as primary contact for faculty and staff pursuing new grant opportunities.
• Coordinate proposal development, timelines, budgets, and narratives.
• Ensure compliance with sponsor, federal, state, and institutional requirements.
• Review award notices and assist with post-award administration and reporting.
• Collaborate across teams and maintain proactive communication with stakeholders.
• Support information publishing and internal policy adherence.

Skills

Grants administration

Communication

Organization

Project coordination

Education

Bachelor’s degree

Tools

InfoEd SPIN

Job description

Requisition Number:

AS997P

Job Title:

Grants Officer

Pay Rate:

$75,627.02 - $80,000 annually

Position Type:

Administrative

Position Summary:

The Grants Officer provides comprehensive Pre-award and Post-award support for Frederick Community College’s Office of Grants and Sponsored Programs (GSP). This position coordinates proposal development and submission, ensures compliance with sponsor, federal, state, and institutional requirements, supports award acceptance and implementation, and assists faculty and staff throughout the grant lifecycle. The Grants Officer proactively assists FCC personnel in identifying funding opportunities, creating competitive proposals, preparing accurate budgets, and submitting compliant proposals. This position requires the ability to collaborate across teams using varied styles and approaches that reflect an understanding of the role in a diverse multicultural workplace.

Essential Duties and Responsibilities:

These duties are intended only as examples of the various types of job duties to be performed. The omission of the specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

The following are the functions essential to performing this job:

1. Serve as the primary point of contact for faculty and staff pursuing new grant opportunities.
2. Implement and uphold internal GSP policies and procedures.
3. Provide updates to the GSP Intranet and the external-facing website.
4. Evaluate funding opportunities for institutional alignment, sponsor eligibility, competitiveness, and feasibility.
5. Maintain familiarity with federal and state funding opportunity sources and facilitate faculty and staff use of grant database resources (InfoEd SPIN).
6. Maintain current knowledge of federal guidelines (2 CFR Part 200), sponsor regulations, and institutional policies governing sponsored programs.
7. Coordinate and support all phases of proposal development, including timelines, budgets, narratives, compliance reviews, and final submissions.
8. Maintain proactive communication with Project Directors and other stakeholders.
9. Coordinate institutional approvals and required authorizations in accordance with institutional and sponsor deadlines.
10. Review award notices and agreements to verify consistency with approved proposals and sponsor requirements.
11. Assist the Associate Vice President (AVP) with review and negotiation of award agreements and contractual terms.
12. Review project expenditures for allowability, allocability, reasonableness, and consistency.
13. Serve as the primary administrative liaison with Project Directors, sponsors, and internal administrative offices.
14. Advise Project Directors and Grants Accountant on allowable activities, sponsor restrictions, and reporting requirements.
15. Assist with non-financial post-award administration, including amendments, extensions, and sponsor communications.
16. Collaborate with Grants Accountant to create mutually beneficial templates (e.g. effort reporting and budget forms).
17. Participate in regular professional development opportunities to stay current on job responsibilities.
18. Assist the AVP with policy development, campus communications, training, and educational outreach related to grants and sponsored programs.
19. Perform other duties as assigned. In-person position with the ability for 1 day of remote work per week after 6 months.

Required Minimum Qualifications:

1. Bachelor’s degree in Higher Education, Business or Public Administration, Accounting, Legal Studies, or other relevant field.
2. Two years of experience working with grants.
3. Excellent organizational skills, attention to detail, and the ability to proactively manage complex proposals with tight deadlines.
4. Excellent written and verbal communication skills to effectively collaborate with FCC personnel as well as sponsors.
5. Agility in learning and navigating software systems.

Desired Qualifications:

1. Bachelor’s degree in Higher Education, Business or Public Administration, Accounting, Legal Studies, or other relevant field.
2. Two years of experience working with grants.
3. Excellent organizational skills, attention to detail, and the ability to proactively manage complex proposals with tight deadlines.
4. Excellent written and verbal communication skills to effectively collaborate with FCC personnel as well as sponsors.
5. Agility in learning and navigating software systems.

Work Schedule:

8:30 AM – 4:30 PM, Monday to Friday

Full/Part Time:

Full Time

Telework Eligible?:

Yes

Essential Personnel?:

No

A full list of FCC benefits can be found here: https://publications.hilbgroup.com/FCCBenefitsGuide/

FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more!

Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply.

Non-Discrimination Statement:

Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.