Grants & Office Operations Manager

Pacific Foundation Services, LLC; Palo Alto (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Pacific Foundation Services, LLC in Palo Alto seeks a skilled Grants Manager to join our administrative team. You will work with executive and program staff to coordinate grantmaking, manage communications with grantees and boards, and maintain foundation websites and records.

This full-time role reports to the Vice President of Administration and requires strong organizational, writing, and customer service skills.

Qualifications

• BA/BS or equivalent experience required.
• Minimum three years of substantive administrative experience.
• Experience in philanthropy/nonprofit sector preferred.

Responsibilities

• Coordinate grantmaking tasks between program, finance and other staff to ensure smooth implementation.
• Coordinate communications among grantees, program officers and board members.
• Maintain foundation websites with up-to-date content.
• Plan and coordinate calendars, deadlines and internal schedules.
• Prepare and edit board meeting materials and distribute dockets.
• Process grant applications for completeness and accuracy.
• Provide assistance to applicants and improve the application process.
• Maintain grant records and reporting requirements.
• Assist with audits and annual reporting with Finance.
• Support office operations and vendor relationships.

Skills

Administrative experience

Customer service

Writing and editing

Time management

Team collaboration

Education

BA/BS or equivalent experience

Tools

Microsoft Office

Database programs

Job description

Pacific Foundation Services, LLC in Palo Alto seeks a skilled Grants Manager to join our administrative team. You will work with executive and program staff to coordinate grantmaking, manage communications with grantees and boards, and maintain foundation websites and records.

This full-time role reports to the Vice President of Administration and requires strong organizational, writing, and customer service skills.