Grants Office Coordinator — Hybrid Role with Impact

Illinois Department of Children & Family Services; Springfield (IL); Hybrid; USD 46,000 - 61,000; Full time

Benefits offered by this job

Flexible work schedules

Health insurance

Pension plan

Paid parental leave

Paid time off

Job summary

The Grants Office Associate position at Illinois Department of Healthcare and Family Services provides critical support for the Grants Management team. The role includes handling correspondence, coordinating with the Grants Process and Compliance Administrator, and preparing a variety of reports and documents using the Microsoft Office suite.

The ideal candidate demonstrates strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while

Qualifications

• High school diploma and two years of office experience.
• Typing accuracy of 45 words per minute.
• One year of experience using Microsoft Office Suite (PowerPoint, Visio or similar).
• Experience providing clerical support to an organizational director/administrator.
• Experience communicating with internal and external stakeholders.

Responsibilities

• Serve as Grants Office Associate for the Grants Management team.
• Greet and assist as receptionist for the Grants Process and Compliance Administrator.
• Draft correspondence, memoranda, charts, and statistical reports.
• Prepare reports on employees, programs, and situations using Microsoft Office.
• Maintain confidential files and mail control/tracking system.
• Perform other duties within the scope of the listed duties.

Skills

Keyboarding

Communication with stakeholders

Organizational skills

Clerical support to director

Education

High school diploma

Tools

Microsoft Office

PowerPoint

Visio

Job description

The Grants Office Associate position at Illinois Department of Healthcare and Family Services provides critical support for the Grants Management team. The role includes handling correspondence, coordinating with the Grants Process and Compliance Administrator, and preparing a variety of reports and documents using the Microsoft Office suite.

The ideal candidate demonstrates strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while