Grants Managment Specialist

HunaTek; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

HunaTek in Washington, DC seeks a Grants Management Specialist II to support U.S. Government award processes, ensuring accurate communication with grantees and implementers while assisting with grant compliance and documentation.

The role requires strong organizational skills and knowledge of grant regulations, with the ability to manage multiple tasks in a dynamic environment. On-site presence in DC is required as stipulated by the contract.

Qualifications

• U.S. Citizenship required.
• SECRET Security Clearance.
• Bachelor’s Degree with 2 years of relevant experience, or 5–7 years of relevant work experience.
• Moderate knowledge of U.S. Government grant regulations and policies.
• Proven self-management skills and experience assisting with grant negotiations.
• Experience in project oversight and strategic thinking.

Responsibilities

• Support U.S. Government representatives in all stages of the award process and facilitate communication with grantees and implementers.
• Coordinate meetings between POs, GOs, and grantees and provide technical assistance during award execution.
• Assist with award closeout, grant compliance activities, reviews, and inquiries from grantees.
• Help train grants management staff and develop standard operating procedures.
• Collaborate to complete risk assessments and oversee award implementation.
• Manage pre-award activities: advertise NOFOs, log responses, and distribute for review.
• Oversee review panels, track submissions, and coordinate responses with officers.
• Provide logistics support for panels, including travel, scheduling, and space research.
• Assist in award development with budgets, SOWs, and due diligence.
• Support ongoing award monitoring and tracking and ensure proper access to grant systems.

Skills

Grant management

Communication

Organizational skills

Education

Bachelor’s Degree

Tools

GLAAS

ASIST

ABACUS

MyGrants

StateInsight

Job description

Position Overview

We are seeking a skilled Grants Management Specialist II to support U.S. Government representatives throughout all stages of the award process. The ideal candidate will ensure efficient and accurate communication with grantees and implementers, assist with grant compliance, and provide technical and administrative support to Grants Officers (GOs), Grants Officer Representatives (GORs), and Project Officers (POs). This role requires strong organizational skills, knowledge of U.S. Government grant regulations, and the ability to manage multiple tasks in a dynamic environment.

This position requires daily on site support for the Bureau of African Affairs (AF), located in Washington, DC. Availability is contingent upon contract award.

Key Responsibilities

• Support U.S. Government representatives in all stages of the award process to ensure efficient and accurate communication with grantees and implementers.


• Communicate with grantees on behalf of the Grant Officer (GO) and Project Officer (PO), organize meetings between POs, GOs, and grantees, and provide technical assistance during award execution.


• Assist with award closeout, grant compliance activities, grant reviews, and respond formally to grant and Notice of Funding Opportunity (NOFO) inquiries from current and potential grantees.


• Assist in training grants management personnel and develop and maintain standard operating procedures.


• Collaborate with Program Management Analysts and other AF/A staff to complete risk assessment and mitigation actions, including oversight of award implementation.


• Manage the pre-award phase by advertising requests for applications or NOFOs, logging and organizing application responses, and distributing them to reviewers.


• Organize and oversee the review panel process, including tracking submissions, compiling questions, coordinating responses with Grants and Program Officers, and managing internal communications.


• Provide logistical support for review panels, including travel arrangements, scheduling, meeting space research, supply management, and communication with panel members and grantee candidates.


• Work closely with the GO on active award and award closeout processes, providing technical assistance with grant systems and files, budget negotiations, pre-award due diligence, award documentation, and Statements of Work (SOW) development.


• Assist GOs and POs with award development incorporating goals and evaluation schedules, and support award monitoring and tracking.


• Provide administrative support to staff and grantees to ensure proper access to grant databases and payment systems.


• Offer guidance and assistance to grantees regarding travel and payment authorizations and support award file documentation.


• Utilize Department and legacy USAID systems such as GLAAS, ASIST, ABACUS, MyGrants, and StateInsight to prepare award and amendment documents consistent with Department policies.


• Support GOs and GORs in ensuring award files are complete and accurate.


• Review grantee reports and other submissions to ensure awards progress consistent with scope and intent; advise Grants Officers on issues requiring Department attention.


• Provide advice and support to Grants Officers’ Representatives concerning award provisions, requirements, and processes.


• Develop and maintain standard operating procedures for grants management tasks.


• Attend bureau, office, and team meetings as required.


• Provide administrative support to AF/A in the implementation of U.S. foreign assistance.


• Travel to locations in sub-Saharan Africa as required.

Special Knowledge, Experience, and Educational Requirements

• U.S. Citizenship required.


• SECRET Security Clearance.


• Bachelor’s Degree with 2 years of relevant experience, or 5-7 years of relevant work experience.


• Moderate knowledge of U.S. Government grant regulations and policies with demonstrated relevant qualifications.


• Proven self-management skills and experience assisting with and reviewing grant standard negotiation documents.


• Experience in project oversight and strategic thinking.

About Us

At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.

Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.

Our Benefits

We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:

• Comprehensive medical, dental and vision


• Long-term and short-term disability insurance and term life insurance


• 401(K) with safe harbor contribution


• Paid time off and 11 paid holidays


• Tuition and career development assistance


• A selection of voluntary benefits

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.