Grants Manager

The Salvation Army USA Eastern Territory; Wilmington (DE); On-site; USD 52,000 - 56,000; Part time

Benefits offered by this job

Paid time off

Pension plan

Supplemental insurance

Job summary

The Grants Manager in Delaware State Office will lead the full lifecycle of grants from research and proposal development to post‑award compliance and reporting. You will coordinate with program, finance and property staff to ensure funder requirements, internal controls, and timely reporting align with organizational priorities.

Responsibilities include preparing strong grant narratives, developing objectives and measurable outcomes with program staff, and collaborating with Finance on budgets.

Qualifications

• Bachelor's degree in a relevant field.
• 3–5 years of grant writing and grants management experience.
• Experience with state and/or federal grants, including post‑award.
• Familiarity with federal grant systems (JustGrants) preferred.
• Strong writing, organizational and project management skills.
• High attention to detail and ability to manage deadlines.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Knowledge of grant compliance and reporting.
• Ability to collaborate with program, finance and leadership.
• Commitment to confidentiality and integrity.

Responsibilities

• Research, identify, and assess funding opportunities aligned with programs.
• Advise leadership on grant feasibility, timelines, and reporting expectations.
• Develop and write grant narratives with program staff collaboration.
• Coordinate with Finance to develop grant budgets and supporting documentation.
• Prepare and submit grant applications with attachments for review.
• Manage awarded grants across their lifecycle and ensure compliance.
• Maintain a comprehensive grants calendar and reporting schedule.
• Coordinate funder communications and acknowledgments.
• Review status with leadership and track deadlines.

Skills

Grant writing

Grants management

Grant research

Funder compliance

Budgeting

JustGrants

Microsoft Word

Microsoft Excel

Adobe Acrobat

Education

Bachelor's degree

Tools

JustGrants

Job description

TITLE: Grants Manager

DEPARTMENT: Development

AVAILABILITY: Immediate

REPORTS TO: State Coordinators

SCHEDULE: Full Time - 32 hours per week

SALARY: $32.00 per hour; Non-Exempt

BENEFITS

• Generous paid time off each year that includes holidays, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Most importantly – a job with a good purpose!

POSITION OVERVIEW

The Grants Manager, working closely with program, finance and property staff, is responsible for the full lifecycle management of grants for the Delaware State Office. The focus is on grant research, proposal development, post‑award compliance and reporting, including federal and state grants. The role ensures that all grant activities align with funder requirements, internal financial controls, and organizational priorities. The Grants Manager does not hold fiscal or legal authority but serves as the primary coordinator for grant submissions and required reporting.

GRANT RESEARCH AND PROSPECTING

• Research, identify, and assess funding opportunities aligned with current and potential organizational programs.
• Evaluate funder priorities, eligibility requirements, and compliance obligations.
• Advise leadership on grant feasibility, timelines, and reporting expectations.

PRE‑AWARD GRANT DEVELOPMENT

• Develop and write clear, compelling, and compliant grant narratives.
• Collaborate with program staff to define project objectives, outcomes, and measurable impacts.
• Coordinate with Finance to develop grant budgets and supporting fiscal documentation.
• Prepare and submit complete grant applications with all required attachments to the Divisional Grants Manager for final review and submission to the Divisional Contract and Compliance Attorney for final submission by THQ by established deadlines.

POST‑AWARD GRANT MANAGEMENT AND COMPLIANCE

• Work closely with program, finance and property staff to manage awarded grants across their lifecycle, ensuring adherence to funder requirements.
• Maintain and monitor a comprehensive grants compliance and reporting calendar.
• In collaboration with the Divisional Director of Partnerships, prepare and submit required narrative and performance reports, including quarterly federal reports through JustGrants.
• Serve as the designated point of contact for grant reporting systems and funder correspondence related to compliance.

GRANT DOCUMENTATION AND COORDINATION

• Maintain complete electronic and hard‑copy grant files in accordance with funder and organizational requirements.
• Coordinate funder acknowledgments, award letters, and required communications.
• Meet regularly with finance, property, and program leadership to review grant status, reporting needs, and upcoming deadlines.

MISCELLANEOUS

• Serve as a member of the State Advisory Board Development Committee.

QUALIFICATIONS

• Bachelor’s degree required (fields such as nonprofit management, public administration, communications, or related areas preferred).
• Minimum 3–5 years of experience in grant writing and grants management, preferably in a nonprofit.
• Demonstrated experience with state and/or federal grants, including post‑award.
• Familiarity with federal grant systems (e.g., JustGrants) strongly preferred.
• Strong writing, organizational, and project management skills.
• High attention to detail and ability to manage multiple deadlines.
• Proficiency with Microsoft Office (Word, Excel) and Adobe Acrobat.
• Strong understanding of grant compliance and reporting.
• Ability to collaborate effectively with program, finance, and leadership.
• Ability to interpret funder guidelines and translate them into actionable plans.
• Excellent written communication and document management.
• Commitment to confidentiality, accuracy, and integrity.
• Ability to work independently and with good initiative, confidentiality, and judgment.
• Meets the Child Protection Clearances required by Delaware’s Beau Biden Law based on information found on the SBI and FBI Criminal Record Checks.
• Must understand and support the mission and values of The Salvation Army.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.