GRANTS COORDINATOR

State of Arkansas; Little Rock, Northern (AR, KY); On-site; USD 47,000 - 70,000; Full time

Job summary

The Grants Coordinator position with the State of Arkansas coordinates the preparation, submission, and monitoring of grant proposals to ensure compliance with state and federal requirements. The role serves as liaison between grant applicants, recipients, and internal departments.

The on-site role requires collaboration with grant recipients, internal teams, and external funding agencies to support administration and reporting across grants.

Qualifications

• Bachelor's degree in business administration, public administration, accounting, or a related field.
• Two years of experience in grants management or related administrative support roles.
• Strong organizational and communication skills.

Responsibilities

• Coordinate the preparation and submission of grant applications and proposals.
• Monitor active grants and ensure timely reports and financial statements.
• Assist in development and maintenance of grant tracking systems.
• Review invoices, budgets, and reports related to grants.
• Coordinate communication with external stakeholders, including funding agencies and grant recipients.

Skills

Grants management

Budgeting

Compliance

Organization

Communication

Microsoft Office

Education

Bachelor's degree in business administration/public administration/accounting

Tools

Grants management software

Microsoft Office Suite

Job description

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The Grants Coordinator will coordinate the preparation and submission of grant applications and proposals. Ensure that all required documentation is accurate, complete, and submitted promptly. Monitor active grants, ensuring that progress reports, financial statements, and other documentation are submitted as required. Assist in the development and maintenance of grant tracking systems to ensure accurate and up-to-date records. Review and process invoices, budgets, and reports related to grants. Provide support and guidance to grant recipients regarding the administration of their grants. Coordinate communication between the grants team and external stakeholders, including funding agencies and grant recipients.

This position requires on-site employment with no remote or hybrid options available.

Job Responsibilities and Expected Results

• Review budget and expenditures in AWARE.
• Produce expenditure and draw reports.
• Process daily payment requests in AWARE.
• Work with clients and vendors to establish vendor numbers.
• Other duties as assigned.

Position Information

Job Series: Grant Management - Career-path

Classification: Grants Coordinator

Class Code: FGM02P

Pay Grade: SGS05

Salary Range: $47,397 - $70,148

Job Summary

The Grants Coordinator plays a key role in supporting the administration and oversight of grant applications and processes. This position coordinates the preparation, submission, and monitoring of grant proposals, ensuring that they comply with state and federal requirements. The Grants Coordinator assists in the management of active grants and serves as a liaison between grant applicants, recipients, and internal departments.

Primary Responsibilities

Coordinate the preparation and submission of grant applications and proposals.Ensure that all required documentation is accurate, complete, and submitted promptly.Monitor active grants, ensuring that progress reports, financial statements, and other documentation are submitted as required.Assist in the development and maintenance of grant tracking systems to ensure accurate and up-to-date records.Review and process invoices, budgets, and reports related to grants.Provide support and guidance to grant recipients regarding the administration of their grants.Coordinate communication between the grants team and external stakeholders, including funding agencies and grant recipients.

Knowledge and Skills

Knowledge of grants management practices, including budgeting and compliance requirements.Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.Good communication and interpersonal skills, with the ability to interact effectively with staff, grant recipients, and external agencies.Strong attention to detail and the ability to review complex documents for accuracy and compliance.Proficiency in Microsoft Office Suite and grants management software.

Minimum Qualifications

A bachelor's degree in business administration, public administration, accounting, or a related field preferred. Two years of experience in grants management or related administrative support roles.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee's demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.