Grants Manager

theirc; United States; On-site; USD 85,000 - 115,000; Full time

Job summary

The International Rescue Committee (IRC) in Sacramento seeks a Grants Manager to oversee the full spectrum of pre- and post-award activities, ensuring compliance and timely reporting. The role collaborates with the Development Director, HQ RAM, finance, and program teams to align strategies and funding opportunities.

Responsibilities include leading proposal development and budgeting, maintaining contracts and grant files, and coordinating donor communications.

Qualifications

• Experience in pre- and post-award grants management.
• Strong coordination with cross-functional teams (Programs, Finance, RAM).
• Knowledge of internal grants systems (PEERS and OTIS).

Responsibilities

• Develop and manage the Sacramento region's proposal calendar.
• Lead concepts note, proposal, and budget development with program and finance teams.
• Coordinate grant opening and closing meetings for funded opportunities.
• Modify final budgets as requested by donors and ensure restricted funds tracking.
• Serve as a primary contact for donors and ensure IRC policy adherence.
• Maintain grant files with consistent documentation and reporting timelines.

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview

The Grants Team at IRC in Sacramento works to leverage public and private funding opportunities through prospecting, proposal development, grants, and subaward contract management. The Grants Manager is primarily responsible for overseeing the full range of pre- and post-award activities required to prepare concept notes, proposals, and budgets, comply with internal approval processes, and align with compliance requirements of public agencies and private foundations. Work is performed under the supervision of a Development Director and in collaboration with IRC Sacramento's leadership, finance, programs, as well as headquarters' technical team, and awards and business development units.

Major Responsibilities

Development and Grants Management

Prospecting

• Represent Sacramento office in all regional opportunities, particularly for restricted funding, in close coordination with Site Directors, Development Director, Technical Advisors, relevant program leads, and grant coordinators.
• Collaborate with the Development Director in prospecting efforts, utilizing an internal standard operating procedure to support both restricted and unrestricted fundraising needs.
• In collaboration with IRC Sacramento Development Director, work with the Site Director to develop a funding strategy and timeline and perform prospective research on potential public and private funders.

Proposal Development (Pre-Award)

• Develop and manage the Sacramento region's proposal calendar.
• Lead concepts note, proposal, and budget development, including ensuring log frames, program design, and narrative meet high quality standards in coordination with Programs/Site director, Finance Director, and headquarters' Resource Acquisition and Management (RAM), and ensure all supporting documentation in the applications are up to date.
• Provide pre-award support and coverage when needed to the local offices.
• Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking.
• Coordinate grant opening and closing meetings for every funded opportunity across the Sacramento office portfolio.

Grants Management (Post-Award)

• Modify final budgets as requested by donor and Site Director/program lead and communicate with Finance and RAM to ensure incoming restricted funds will be tracked.
• Lead negotiation and agreements stage with donors and ensure contract terms are communicated with Finance and Programs through grant kick off meetings and recorded in Asana project tracking.
• Provide support with reports, including copy-editing, coordinating report timelines with headquarters, and submission.
• Serve as a main point of contact for donors across Sacramento office to ensure communication adheres to IRC policy and best practices.
• Develop and ensure the effective maintenance of contract and grant files for each funded program with consistent documentation standards.
• Be a local subject expert for IRC's Business Development Standards.
• Be a local subject expert for IRC's internal grants systems (PEERS and OTIS).

Partnerships

• Be a local subject expert in IRC's internal partnership process, PEERS, to provide technical support to the Partnership Grants Coordinator to ensure subawardees' contracts are drafted with detailed information on scope of work, deliverables, fund disbursement and monitoring plans in coordination with the partners and program staff, and in compliance with Finance and RAM.

Supervision & training

• Provide leadership and management of the Grant Coordinator in Turlock, to ensure all tasks are covered and team workload is managed in a way that respects and promotes work life balance and professional growth.
• Provide training and support to new hires ensuring staff meet the expectations of their role and meet responsibilities in a timely manner.
• Be a local subject expert in OTIS and IRC' RAM's Business Development processes, and the local Sacramento/Turlock Business Development workflow.

Systems & Accountability

• Maintain proposal calendar, pipelines, grants tracking, and regularly update senior management with up-to-date data
• Ensure the go/no-go review pro