Assistant Director, Billing and Grants

Samaritan Daytop Village, Inc.; New York (NY); On-site; USD 85,000 - 89,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off 25 days

Retirement match

Tuition reimbursement

Job summary

Samaritan Daytop Village, Inc. is seeking an Assistant Director of Billing & Grants in Briarwood, Queens.

The role leads government contract billing, grant compliance, and financial reporting, overseeing monthly invoicing, budgets, AR, and a Billing team. You will coordinate with Finance, Program Operations, and funders to maximize revenue, ensure regulatory compliance (including 2 CFR Part 200), prepare audits, and develop billing policies.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field.
• At least 7 years of billing, grants management, reimbursement, or nonprofit finance experience.
• Advanced Microsoft Excel skills and experience with accounting/financial management systems.
• Proven background in government contracts and grants administration across federal, state, and city funding sources.
• Strong nonprofit accounting, grant compliance, budget monitoring, and financial reporting knowledge.
• Strong analytical, problem-solving, organizational, and communication skills to manage multiple deadlines in a fast-paced environment.
• Knowledge of federal Uniform Guidance (2 CFR Part 200) and experience with multiple government funding sources preferred.

Responsibilities

• Direct monthly billing processes across city, state, federal, and private funding sources.
• Liaise between Finance, Program Operations, and funding agencies to maximize revenue recovery.
• Monitor billing schedules, track expenditures vs budgets, manage accounts receivable and unbilled expenses.
• Perform monthly GL reconciliations, analyze variances, handle revenue accruals, and prepare closeout packages.
• Ensure compliance with contractual, grant, and regulatory requirements, including federal UG.
• Prepare documentation and coordinate for external audits, funder reviews, and monitoring visits.
• Develop billing policies and communicate funding requirement changes to stakeholders.
• Assist Billing Director in training and developing Billing Specialists and Coordinators.

Skills

Advanced Excel

Grants management

Budget monitoring

Accounts receivable

Financial reporting

Communication skills

Federal contracts

Education

Bachelor's degree in accounting/finance/business

Tools

Accounting software

Job description

Overview

Assistant Director, Billing & Grants

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties.

Based in the Samaritan Daytop Village Headquarters, the Assistant Director, Billing & Grants, leads government contract billing, grant compliance, and financial reporting. The work centers around overseeing monthly invoicing, tracking budgets, managing accounts receivable, and leading a dedicated billing team.

Responsibilities

• Direct monthly billing processes, portal invoice submissions, and reimbursement requests across city, state, federal, and private funding sources
• Serve as a key liaison between Finance, Program Operations, and funding agencies to facilitate communication and maximize revenue recovery
• Monitor billing schedules, track expenditures against approved budgets, manage accounts receivable, and oversee unbilled expense schedules
• Perform monthly general ledger reconciliations, analyze budget-to-actual variances, handle revenue accruals, and prepare fiscal closeout packages
• Ensure strict compliance with contractual, grant, and regulatory requirements, including federal Uniform Guidance
• Prepare comprehensive supporting documentation and coordinate closely for external audits, funder reviews, and monitoring visits
• Develop billing policies, monitor changes in funding requirements, and communicate operational impacts to relevant stakeholders
• Assist the Billing Director in training, developing, and reviewing the work of Billing Specialists and Coordinators to ensure operational accuracy and professional growth

Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field
• At least 7 years of experience in billing, grants management, reimbursement, or nonprofit finance, preferably within nonprofit healthcare, human services, behavioral health, or social service agencies
• Advanced Microsoft Excel skills and experience with accounting and financial management systems
• Proven background in government contracts and grants administration across federal, state, and city funding sources
• Strong understanding of nonprofit accounting, grant compliance, budget monitoring, and financial reporting
• Strong analytical, problem-solving, organizational, and communication skills to manage multiple deadlines in a fast-paced environment
• Knowledge of federal Uniform Guidance (2 CFR Part 200) and experience working with multiple government funding sources and reimbursement methodologies preferred

Additional Information

This is a full-time exempt role with a salary of $85,000 - $89,000 with a full benefits package. Benefits include medical, dental, and vision insurance, 25 days of paid time off, access to a retirement account with an employer to match, and tuition reimbursement.

This role is based in Briarwood, Queens with an expectation of working from the office 3 times per week.