Grants Manager

Services for the UnderServed; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

S:US is seeking a Grants Administration professional to oversee budgeting, claims, and funder reporting. You will manage contract renewals, monitor program budgets, and maintain robust financial controls across grants.

Ideal candidates bring 2+ years in grants management, strong Excel skills, and experience with ERP systems. This role involves collaboration with leadership and adherence to funder requirements.

Qualifications

• Bachelor’s degree in Finance or Accounting.
• 2+ years of grants management experience (NYS, City and Federal).
• Experience undergoing and supervising audits.
• Knowledge of grant & contract reporting and OMB requirements.
• Excellent communication skills—ability to present financial data to financial and non-financial customers.
• Proficiency in Microsoft Excel with advanced formulas.
• Experience with ERP systems.

Responsibilities

• Prepare monthly, quarterly and annual claims and budgets for funders via portals and ensure funder compliance.
• Manage contract budgets, renewals and modifications for NYC, state, federal and private grants.
• Monitor program budgets and performance; maintain P&L and related balance sheets.
• Review expense allocations and monitor AR and cash management.
• Maintain funding databases and respond to audit requests under supervision.

Skills

Communication

Integrity

Relationship building

Critical thinking

Teamwork

Self-motivation

Education

Bachelor’s degree in Finance or Accounting

Tools

Microsoft Excel

ERP systems

Microsoft Dynamics NAV

Microsoft Word

Outlook

Teams

Job description

Min

USD $75,000.00/Yr.

Max

USD $85,000.00/Yr.

Position Overview

The Support Services functions at S:US are carried out by a team of professionals with differing backgrounds who share deeply in the S:US mission. We provide resources and support to the program departments to collectively pursue that mission. Support Services is a collegial, supportive and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in each interaction. We are motivated to accomplish our individual and collective tasks by the belief that we can help transform the lives of people we serve thereby righting societal imbalances.

• SCOPE OF ROLE :

ESSENTIAL DUTIES & RESPONSIBILITIES

Grants Administration and Budgeting

• Prepare monthly, quarterly and annual claims, submit the claims and budgets to funders on various funder specific portals, including but not limited to PASSPort, eCompass, VIPS, SMS, PMS, eLOCCs, SFS, etc. as well as ensure full compliance with funder requirements (e.g., DOHMH, DHS, HUD, etc.)
• Work on contract and budget renewals and budget modifications (New York City, State, Federal, Private)
• Monitor the contract budgets and program performance on a monthly basis.
• Maintain the P&L and Grants related Balance Sheet accounts. Review expense allocations on a regular basis for accuracy.
• Monitor the AR, cash management
• Manage the funding database as it relates to grant-makers; maintain accurate files for each funding source.
• Respond to audit requests under the supervision of the Director of Grants Administration

Reporting and Analysis

• Analyze year-to-date financial performance of the programs
• Analyze year-to-date financial performance of the programs
• Calculate revenue and expense projections
• Ensure timely completion of reports and other correspondence
• Analyze results and provide commentary to the Director, the VP of Grants Administration and the CFO.

Other

• Assist with implementation and testing of new ERP Systems (and/or upgrade of the existing systems).
• Perform other duties as assigned.

Qualifications

REQUIREMENTS:

KEY PERFORMANCE STANDARDS

• Communication: Strong oral and written skills with proven ability to effectively interface with individuals at various levels within and outside the organization sufficient to exchange information, work cooperatively, facilitate understanding.
• Integrity: Uphold personal and professional ethics and values, considering the values of the organization and respecting the culture, beliefs and abilities of individuals we serve.
• Relationships: Ability to develop long-standing relationship with funders and SUS staff.
• Critical Evaluation: Ability to generate ideas for service improvement, for discussion within multidisciplinary teams and with individuals and their supports.
• Teamwork: Ability to work in a team-oriented environment and contribute to the leadership that creates a fun work environment where the multidisciplinary team supports one another.
• Self-Motivated: Ability to demonstrate initiative and endeavor to maintain a stable level of productivity.

Required Education And Experience

• Bachelor’s degree in Finance or Accounting
• 2+ years of experience with grants management and/or public sector funding (NYS, City and Federal grant and contract experience).
• Experience undergoing and supervising audits.
• Knowledge of methods and practices of grant & contract reporting, OMB requirements.
• Excellent communication skills – ability to present financial data to financial and non-financial customers
• Experience undergoing audits
• High level of attention to detail
• Demonstrated skills using Microsoft desktop applications including: Excel, Word, Outlook, Teams.
• Expert proficiency in Microsoft Excel creating models and using advanced formulas
• Experience with ERP systems.

Preferred Qualifications & Skills

• 3-5 years of proven experience – social services
• Experience with ERP systems – Microsoft Dynamics – NAV preferred.
• Experience with budgeting/planning applications.

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at [e-mail] .

ID

2026-18895

Work Location

In Person