Grants Management Coordinator, Resource Development

Foundation for California Community Colleges; California (MO); Hybrid; USD 36,000 - 40,000; Full time

Benefits offered by this job

Remote-friendly

PTO & holidays

Health insurance

Dental & vision

Retirement plans (CalPERS, 403(b))

Tuition reimbursement

Wellness program

EAP

Job summary

Foundation for California Community Colleges is seeking a Grants Management Coordinator (Remote, CA resident) to oversee grant contracting, transition to active grants, and workflow management in Salesforce and Asana. You will coordinate meetings, triage inquiries, maintain SharePoint, and collaborate with finance and program teams to ensure compliance and timely reporting.

The role emphasizes meticulous data handling, strong communication, and a proactive approach to process improvements across

Qualifications

• 1.5–2 years of admin grants support experience.
• Proficiency with Salesforce CRM and Asana.
• Willing to quickly master new software and processes.
• Attention to detail and data accuracy.

Responsibilities

• Coordinate contracting for new grant agreements, distribute letters, obtain signatures, and document progress in Salesforce.
• Draft transition documents for new grants moving to active status with grants team.
• Manage grants workflow in Asana: track tasks, reminders, deadlines, and revisions to scopes/budgets.
• Coordinate grants management meetings: scheduling, materials, notes, and follow-up items.
• Triaged emails, routed responses, logged activity in Salesforce, and tracked follow-up.
• Maintain the grants management SharePoint site with folder structure and permissions.
• Collaborate across departments to support ROI initiatives and process improvements.

Skills

Salesforce CRM

Asana

Administrative support

Tools

SharePoint

Job description

Grants Management Coordinator, Resource Development

100% Remote within California, Must reside in California The Foundation for California Community Colleges generates and manages more than $200 million in annual revenue to support 116 California community colleges and the students they serve. The Resource Development Department leads this work, and the Resource Operations and Insights (ROI) unit within it develops and manages the systems, data, reports, and processes that ensure the organization delivers with excellence on its commitments to donors and funders. This includes Salesforce content management, grant agreement compliance, revenue reporting to the Board of Directors and executives, and coordination across program and finance teams.

What You’ll Do

• Coordinate the contracting process for new grant agreements, including distributing award letters, coordinating grant agreement reviews, securing authorized signatures in compliance with FoundationCCC policy, documenting progress in Salesforce, and completing information requests communicated at the time of award.
• Facilitate the transition of new grants from development and contracting to active grants management by collaborating with the grants development team on sync-up meeting materials, extracting key information from grant agreements, and preparing accurate first drafts of transition documents.
• Manage grants management workflow in Asana by tracking tasks, scheduling reminders, monitoring deadlines, and flagging revisions to scopes of work, budgets, and key dates for internal and external stakeholders.
• Coordinate grants management meetings, including scheduling, preparing and distributing materials in advance, taking accurate notes, and documenting follow-up items.
• Manage the shared email inbox by triaging incoming messages, routing for response, logging activity in Salesforce, and tracking follow-up.
• Maintain the grants management SharePoint site, including folder structure and document permissions.
• Build and maintain relationships with colleagues across departments to coordinate on the management of grants and competitive contracts, and contribute to broader ROI initiatives, special projects, and process improvements that support efficiency across Resource Development.

Attributes for Success

Minimum of 1.5-2 years of work experience in an administrative capacity supporting grants in a grants development or grants management office. Proficiency, or willingness to develop high proficiency, with Salesforce CRM and Asana work management platform. Ability to quickly master new software. Experience with complex scheduling and meeting coordination is a plus. Careful attention to detail, including the ability to extract data from documents and accurately enter it in a database, and to spot typographical errors and other inconsistencies. Experience with the California Community Colleges is a plus.

We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better. Our work holds great weight and responsibility, and the opportunity to impact the lives of millions. Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals. FoundationCCC blends the impact of a non‑profit, the culture of an entrepreneurial start‑up, and the scale of a state agency. Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more. We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall.

What we Offer

FoundationCCC is fully committed to a “remote‑first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.

Benefits

Competitive compensation, generous PTO, holidays Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings CalPERS retirement program and optional 403(b) and 457 Retirement plans Tuition reimbursement Public Service Loan Forgiveness certified employer

Budgeted Hourly Pay Range: $26.00 - $29.00 Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

If you have any questions, please email us at [e-mail].

The Foundation for California Community Colleges is the official nonprofit partner to the California Community Colleges, the largest and most diverse system of higher education in the nation. Our work reaches all 116 California Community Colleges across 73 districts and is designed to help improve the student experience and expand pathways to economic and social mobility across California. More specifically, we exist to benefit: Students: We believe in ensuring students from all backgrounds succeed in reaching their goals and improving their lives and their communities; Community Colleges: We believe in lifting up the California Community College system as the greatest gateway to a better future; and Communities: We believe in the power of community colleges to help their communities thrive. Our projects and services seek to be at the forefront of innovation and excellence in higher education across five areas of impact: student success, workforce development, equity, community impact, and system support. To date, we’ve delivered hundreds of millions in grants, support, and cost savings to colleges and students to make this possible, with 85 cents of every dollar raised directly allocated to programs and services. We’re proud of our role in helping Californians build a better future for themselves and their families, but we know there’s more to be done. Join us. Learn more about working at the Foundation > Read the Foundation's Double Impact Strategic Plan >

Location

The Foundation’s main headquarters are based in Sacramento, California, though we offer remote opportunities throughout the entire state. We aim to hire a workforce reflective of the California communities we serve.